Vapi
Executive Assistant
San Francisco
Sponsorship not specifiedDetected 11 days ago
LogisticsLeadershipCommunication
About the role
- Most phone systems trap callers in menus and scripts.
- This is a high-trust, high-impact role for someone who thrives on creating order from chaos, anticipating needs before they arise, and helping executives operate at their highest level.
- You'll be a force multiplier across Finance, working with leaders, board members, investors, and cross-functional teams while handling highly confidential information with discretion.
Responsibilities
- Build relationships across Finance and key cross-functional partners.
- Independently manage complex calendars, travel, expenses, and executive communications.
- Own operational processes that keep the Finance organization running smoothly.
- Become a trusted partner who proactively identifies problems, removes friction, and keeps priorities moving.
- Drive cross-functional projects, improve operational workflows, and ensure nothing falls through the cracks.
- Build the human interface for every business
Nice to have
- Serve as the connective tissue across Finance, Talent, and executive leadership.
- 3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup.
- Exceptionally organized, proactive, and calm under pressure.
- Exercises outstanding judgment and discretion with confidential information.
- Strong written and verbal communicator.
- Comfortable with Google Workspace, Slack, Notion, DocuSign, and AI productivity tools.
- Thrives in fast-moving environments where priorities shift quickly.
- Takes ownership, follows through, and enjoys making executives and teams more effective.
Compensation
- Real stake: We offer a competitive salary and excellent equity ownership
Benefits
- Real stake: We offer a competitive salary and excellent equity ownership
- Comprehensive health coverage: medical, dental, and vision plans
- Flexible time off: take what you need
- More: catered meals, transportation, gym, and a $10k annual L&D budget
Company info
- Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500
- Many of us are previous founders
- We're looking for an exceptional Executive Assistant to support our CFO and Finance organization while also providing calendaring and ad hoc support to our Head of Talent & People.
This listing is sourced directly from Vapi's careers page and normalized into a canonical job model.