The Allen Institute for Artificial Intelligence

Grants Coordinator

Seattle, WA

Sponsorship not specified$71k-$106kDetected 4 days ago

Project ManagementLogisticsRoboticsResearchCommunicationCollaborationOrganizational Skills

About the role

Persons in these roles are expected to work from our offices in Seattle.
If you have questions about on-site work arrangements for this role, please ask your recruiter.
Who You Are: You are an organized, detail-oriented administrator who takes genuine satisfaction in keeping complex processes moving.

Responsibilities

We develop foundational AI research and innovation to deliver real-world impact through large-scale open models, data, robotics, conservation, and beyond.
We seek to hire, support, and promote people from all genders, ethnicities, and all levels of experience regardless of age.
We value diversity - We seek to hire, support, and promote people from all genders, ethnicities, and all levels of experience regardless of age.

Requirements

3-5 years of experience in grants administration, research administration, project management, program coordination, or a closely related field
Experience supporting federal grants, cooperative agreements, or contracts, including familiarity with post-award documentation standards and reporting requirements
Experience with federal grants systems (SAM.gov, Grants.gov, or similar)
Proficiency in Google Workspace
You are an organized, detail-oriented administrator who takes genuine satisfaction in keeping complex processes moving.
You know how to track moving parts without losing sight of the ones that matter most, and you follow through without needing to be reminded.

Nice to have

Bachelor's degree or relevant certifications
Experience supporting NSF award administration or other federal cooperative agreements
Familiarity with 2 CFR 200 (Uniform Guidance) and federal cost principles
Experience with a grants management system
Experience in a nonprofit, university, or research institute setting
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position.
Must be able to remain in a stationary position for long periods of time.

Compensation

Our base salary range is $70,500 - $106,000, and in addition we have generous bonus plans to provide a competitive compensation package.

Benefits

Our base salary range is $70,500 - $106,000, and in addition we have generous bonus plans to provide a competitive compensation package.
We are a learning organization - because everything Ai2 does is ground-breaking, we are learning every day.
While we value powerful research results which drive our mission forward, we also value dinner with family, weekend time, and vacation time.
We offer generous paid vacation and sick leave as well as family leave.

Company info

Ai2 is a Seattle-based nonprofit AI research institute founded in 2014 by the late Paul Allen. Our mission is to build breakthrough AI to solve the world's biggest problems. We develop foundational AI research and innovation to deliver real-world impact through large-scale open models, data, robotics, conservation, and beyond.
The Grants Administration team manages Ai2's portfolio of federal and private philanthropy awards and is responsible for the compliance, reporting, and operational integrity of every active award. The team is growing, and this role is a foundational hire as we build toward a full department. We think in color-coded spreadsheets, work with a large amount of autonomy, value clarifying questions, and are energized by envisioning and implementing systems. You'll be joining us at an exciting time of growth with intentional scaling plans to grow with Ai2's portfolio as well as implement AI-augmented workflows across the grants lifecycle.
Your Next Challenge:
The Grants Coordinator is the operational backbone of the grants administration function at Ai2. You'll work directly with the Director of Grants Administration across the full grants administration lifecycle, managing reporting and compliance tasks on the back end, so the Director can focus on strategy, funder relationships, and compliance oversight. You will support federal award operations from day one under Director oversight and are expected to assume primary operational ownership within six months of onboarding.
Ai2 is a Seattle-based nonprofit AI research institute founded in 2014 by the late Paul Allen.
Our mission is to build breakthrough AI to solve the world's biggest problems.
The Grants Administration team manages Ai2's portfolio of federal and private philanthropy awards and is responsible for the compliance, reporting, and operational integrity of every active award.
The team is growing, and this role is a foundational hire as we build toward a full department.
We think in color-coded spreadsheets, work with a large amount of autonomy, value clarifying questions, and are energized by envisioning and implementing systems.
You'll be joining us at an exciting time of growth with intentional scaling plans to grow with Ai2's portfolio as well as implement AI-augmented workflows across the grants lifecycle.
The Grants Coordinator is the operational backbone of the grants administration function at Ai2.
You'll work directly with the Director of Grants Administration across the full grants administration lifecycle, managing reporting and compliance tasks on the back end, so the Director can focus on strategy, funder relationships, and compliance oversight.
You will support federal award operations from day one under Director oversight and are expected to assume primary operational ownership within six months of onboarding.

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