Cornerstone HR Advantage LLC
Sr. Administrative Assistant
Westport, CT, United States · Senior
Sponsorship not specifiedDetected 3735 days ago
ExcelCustomer SupportCommunicationPublic SpeakingMicrosoft Office
About the role
- Ranked second in Fortune's "100 Best Companies to Work For".
- With time, an AA will think beyond administrative tasks to gain a deeper and more proactive ownership of PL/Ps' client and responsibilities.
- Experience working successfully within a complex matrix structured organization is essential.
Responsibilities
- Coordinate internal resources such as other EA/AAs, IT, Office Services, and Production to deliver case team needs; obtain and share information with wider team as needed; help case team navigate internal resources
- Maintain a calendar of meetings and client presentations
- Help coordinate and maintain archives files for all case-related activities
- Be able to assist with basic PowerPoint/Excel tasks; manage copying/binding of case team materials within tight deadlines
- Be familiar with the clients they serve and the Partner group they work with
- Develop working relationships with clients and their assistants to facilitate the scheduling process and relevant communications
- Develop working relationships with BST peers who support other PL/P/Os on the case team, and BST in local office
Requirements
- Perform other duties as assigned or required
- Bachelors degree, secretarial school degree, or equivalent
Skills
- Windows XP, Office 2007 (Word, Excel, PowerPoint, Outlook)
- Key Competencies
- Sweats the small stuff - meticulous attention to detail and accuracy, particularly when under pressure
- Organized - has clear systems and composure to deal with multiple tasks at once and ensure everything gets done in a timely manner
- Team player - always willing to put the work in, will go above and beyond in order to get the job done
- Curious and creative - willing to ask questions, enjoys solving problems
- Trustworthy -- exercises judgment in managing confidential/sensitive information and client alike
- Good judgment - knows when to ask for help or advice
- Self-motivated - takes initiative and is able to work with limited direction and supervision at times
- As Administrative Assistant grows in role, expect that he/she will:
- Be increasingly proactive
- Demonstrate a high level of ownership for tasks
Equal opportunity
- All your information will be kept confidential according to EEO guidelines.
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