Harvard University

Editorial Specialist

Cambridge, MA, United States

No sponsorshipDetected 7 days ago

SpringInDesignProject ManagementCustomer SupportResearchCommunicationCollaborationMicrosoft Office

About the role

This role is responsible for the editorial production and mailing of three to four Anniversary Reports annually as part of Harvard College's historic Red Books program for alumni, a tradition dating back to the mid-1800s.
Works closely with volunteers and staff on the production of three to four Class Reports annually, providing excellent customer service and alumni relations at all times.
Writes marketing communications utilizing both alumni and institutional voice (email messaging decks, web copy, print mailings and postcards, social media), adapting for alumni demographics and segmentation.

Works with alumni report chairs to prepare and schedule class mailings; write/send emails and social media posts; and provide recommendations on mailing design and content.
Manages and resolves all book queries to alumni authors as early in editorial production stage as possible to ensure accuracy of entries in books.
Manages alumni and staﬀ on communications, class participation, editorial decisions, potential issues, etc. Handles correspondence with authors, class secretaries, report chairs, printers, and others.
Manages reunion committee volunteer outreach to assigned classes to promote participation in Class Reports and oversees volunteer confidentiality forms and assignment of data lists and updates.
Develops creative strategies and programming to promote alumni participation in Red Books, e.g., writing prompts and write-a-thon program.
Manages production schedules and meets deadlines and mail dates of books preceding each quinquennial Reunion in the most cost-eﬀective manner.
Designs and completes layout in Adobe InDesign for all assigned Class Report books, providing print vendors with print-ready PDF files.
Designs and completes layout in Adobe InDesign for all print marketing communication pieces for assigned classes providing print vendors with print-ready PDF files.
Support for families and caregivers

Must have the ability to own and manage complex projects independently.
Strong computer skills with desktop publishing/design experience with Adobe InDesign and Acrobat, and Microsoft Word and Excel.

Ability to set priorities and meet deadlines for multiple concurrent projects while providing the highest level of customer service to the alumni community.
Familiarity with proofreading marks in hardcopy format and the ability to input corrections with accuracy into both MS Word and Adobe InDesign files.

Bachelor's degree strongly preferred - ideally including coursework in English, journalism, publishing, or equivalent experience.
Project management and research experience preferred.
Excellent English grammar, spelling, proofreading skills, accuracy, and organizational skills.
Exceptional alumni-relations and customer-services skills.
Orientation and Review Period: 3 months
Standard Hours/Schedule: 35 hours per week
Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
Pre-Employment Screening: Identity
Work Format Details

Our benefits include, but are not limited to:
Generous paid time off including parental leave
Medical, dental, and vision health insurance coverage starting on day one
Retirement plans with university contributions
Wellbeing and mental health resources
Professional development opportunities including tuition assistance and reimbursement
Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.

We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.