Meds
Chief of Staff/Executive Assistant
Austin, TX · Exec · Full-time
Sponsorship not specifiedDetected 20 days ago
Project ManagementResearchLeadershipCommunicationCollaboration
About the role
- Meds.com is a rapidly growing consumer technology firm operating a suite of healthcare businesses, including our flagship brands BlueChew & MOD.
- With a team of 300 professionals across various specialties, we've built scalable pharmacy, telemedicine, and e-commerce platforms using cutting-edge technology.
- As we continue our accelerated growth trajectory, we're launching new products to expand our patient base and accelerate growth.
Responsibilities
- High Leverage: The autonomy to manage executive workflows, clear roadblocks, and eliminate administrative red tape.
- Strategic & Operational Scope: A seat at the table for high-level meetings, paired with the responsibility to drive follow-through.
- Executive Support & Workflow Optimization (EA Responsibilities)
- Communication Synthesis: Monitor, triage, and draft high-level correspondence, ensuring the founders are briefed on critical matters and that external partners receive timely responses.
- Meeting Preparation: Organize agendas, compile background research, and prepare briefs ahead of critical leadership meetings, board reviews, and external partner presentations.
- Drive Accountability: Attend executive meetings alongside the founders to capture action items, track deliverables, and hold cross-functional teams accountable to deadlines.
- Special Projects: Own and execute discrete, complex initiatives tasked by the founders-ranging from market research deep-dives to operational process improvements.
- The autonomy to manage executive workflows, clear roadblocks, and eliminate administrative red tape.
- A seat at the table for high-level meetings, paired with the responsibility to drive follow-through.
- Own and execute discrete, complex initiatives tasked by the founders-ranging from market research deep-dives to operational process improvements.
Requirements
- The Ultimate Operator: You are a key operator who excels in highly dynamic environments.
- Execution over Ideation: While you are a sharp problem-solver, you are deeply enthusiastic about the execution stage of business-turning ideas into structured project plans and seeing them through to completion.
- High-Level Discretion: Ability to handle sensitive financial, strategic, and personnel data with absolute confidentiality and flawless judgment.
- Anticipatory Thinking: The ability to operate independently, foresee scheduling conflicts or project bottlenecks before they happen, and move fast to resolve them without waiting for instructions.
- Proven track record of managing complex, cross-functional initiatives with extreme precision, organizational structure, and ownership.
- Master Communicator: Clear, concise, and confident written and verbal communication skills, with the ability to command respect and collaboration across teams.
- Ability to handle sensitive financial, strategic, and personnel data with absolute confidentiality and flawless judgment.
- The ability to operate independently, foresee scheduling conflicts or project bottlenecks before they happen, and move fast to resolve them without waiting for instructions.
- Clear, concise, and confident written and verbal communication skills, with the ability to command respect and collaboration across teams.
- 5+ years of experience as a Chief of Staff, Executive Assistant to C-Suite founders, or Senior Project Manager-ideally within digital health, e-commerce, or fast-paced startup environments.
- DTC & Tech Familiarity: Understanding of digital health platforms, subscription-based models, and modern productivity tools (Slack, Notion, Asana, Google Workspace).
- Analytical Ability: Skilled at synthesizing complex information, financial metrics, or operational data into digestible summaries for executive decision-making.
Benefits
- 100% company-paid Medical, Dental, and Vision premium coverage for employees, plus.
- Short-Term Disability and Life Insurance
- Our mission is to better patients' lives through innovative healthcare solutions.
- Join us in tackling exciting challenges at the intersection of healthcare and technology.
- This is a fully funded, fast-paced environment that requires a master coordinator who thrives on turning vision into structured, day-to-day reality with focus, speed, and conviction.
- Understanding of digital health platforms, subscription-based models, and modern productivity tools (Slack, Notion, Asana, Google Workspace).
Company info
- What We're Looking For
- We are seeking a Chief of Staff/Executive Assistant who will work directly with the founders of Meds.com and BlueChew.
- Join our team in Austin, TX - we're looking for someone who truly values and enjoys working in the office, not just tolerates it.
This listing is sourced directly from Meds's careers page and normalized into a canonical job model.