Plaud.ai

HR Operations Specialist, San Francisco

San Francisco, CA · Full-time

Sponsorship not specified$90k-$125kDetected 82 days ago

NLPComplianceProcess ImprovementHRISPro ToolsHIPAALeadershipCommunicationCollaborationAdaptability

About the role

Plaud Inc. is a Delaware-incorporated, San Francisco-based company pushing the boundary of human-AI intelligence through a hardware-software combination.
With full ISO 27001, ISO 27701, SOC 2, GDPR, EN18031, and HIPAA compliances, Plaud is committed to the highest standards of data security and privacy protection.
Process Optimization: Refine US-specific Standard Operating Procedures (SOPs) to make our operations more scalable and "AI-ready." 5.

Lifecycle Management: Own the end-to-end US onboarding and offboarding process, including contract execution and I-9 verification, ensuring a "day-one ready" experience for every new hire.
Visa & Immigration Coordination: Support our international talent by tracking visa statuses and coordinating with legal counsel for timely USCIS filings and renewals.
Employee Support: Serve as the friendly go-to contact for US-based employees regarding payroll queries, policy clarifications, and general operational support.
Own the end-to-end US onboarding and offboarding process, including contract execution and I-9 verification, ensuring a "day-one ready" experience for every new hire.
Serve as the friendly go-to contact for US-based employees regarding payroll queries, policy clarifications, and general operational support.

Detail Obsession: A proven track record of managing high-volume data entry or documentation with zero errors.
Communication: Excellent verbal and written English skills, with the ability to explain complex HR processes to employees in a clear, friendly manner.
Adaptability: A "can-do" attitude and the ability to thrive in a high-growth, fast-changing tech startup landscape.
1-3 years of experience in HR operations, administrative coordination, or a similar detail-oriented role within a corporate environment.
Familiarity with US employment basics, including I-9 requirements, at-will employment, and general payroll cycles.
Excellent verbal and written English skills, with the ability to explain complex HR processes to employees in a clear, friendly manner.
A "can-do" attitude and the ability to thrive in a high-growth, fast-changing tech startup landscape.

Tech-Savvy: Experience using modern HRIS platforms (e.g., BambooHR, Rippling, or Deel) and a curiosity for using AI tools to automate repetitive tasks.
Visa Expertise: Prior exposure to US immigration types (H-1B, L-1, O-1) and the specific documentation required for each.
Multi-State Exposure: Basic understanding of the complexities of managing employees across different US states (Nexus).

Plaud is a bootstrapped, skyrocketing, profitable company with a $250M revenue run rate achieved in just three years.
Define the next-gen paradigm for human-AI interaction.
Work with passionate teammates who value innovation, collaboration, and customer success.
Grow your career in a culture that champions continuous learning and fast career development.
Market-competitive compensation, global exposure, and a vibrant, creativity-fueled work atmosphere.
Experience using modern HRIS platforms (e.g., BambooHR, Rippling, or Deel) and a curiosity for using AI tools to automate repetitive tasks.

Team & Culture Annual company offsites, team events, and a culture that values craftsmanship, ownership, and velocity.

Meaningful Ownership An Employee Stock Ownership Plan (ESOP) that gives a real stake in Plaud's long-term success.
Competitive Compensation $90K-$125K base salary+performance bonus+Equity.
Act as the primary coordinator for US payroll data entry and benefits administration, partnering with external vendors to guarantee 100% accuracy and on-time delivery.

Support our international talent by tracking visa statuses and coordinating with legal counsel for timely USCIS filings and renewals.
Prior exposure to US immigration types (H-1B, L-1, O-1) and the specific documentation required for each.

This listing is sourced directly from Plaud.ai's careers page and normalized into a canonical job model.