MILLS COLLEGE

Academic Program Administrator

Boston, MA (Main Campus) · Internship

Sponsorship not specified$150k-$200kDetected 14 days ago

Project ManagementExcelLogisticsHRISLeadershipCommunicationMicrosoft Office

About the role

In all areas, this individual brings institutional knowledge, process discipline, and a strong service orientation to ensure that the college's students, faculty, and leadership are well-supported.

The Academic Program Administrator plays a central role in collecting, managing, and reporting on key undergraduate data to support continuous improvement and data-driven decision-making across the college.
Collaborate with college staff to compile and maintain accurate records, ensure data quality, and propose data-driven improvements in support of undergraduate program decision-making.
Maintain and update internal data tracking systems, ensuring records are consistently reliable for reporting and institutional purposes.
Support NECHE and ABET accreditation efforts through management of Heliocampus, including data entry, reporting, and documentation to ensure the college meets accreditation requirements and deadlines (8 ABET-accredited programs; 1 NECHE accreditation cycle).
Manage the Transfer Credit System (TRS), overseeing transfer equivalency records and processing transfer credit evaluations in a timely and accurate manner (~400 evaluations annually).
Collect, manage, and report on key undergraduate data including grade reporting, TRACE, and change-of-major tracking (~10 recurring data reports produced annually).

Ability to work independently with minimal supervision and to exercise sound judgment in complex or ambiguous situations.

Experience working with curriculum management systems, student information systems, or academic data systems strongly preferred.
Familiarity with accreditation processes (ABET, NECHE, or comparable) a significant plus.
experience with university systems such as Courseleaf, Heliocampus, Banner, Workday, or comparable platforms preferred.
Bachelor's degree required
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) required

$53,615.00 - $75,728.75
With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role.
Salary ranges are reviewed regularly and are subject to change.
Serve as the primary manager for Courseleaf, the university's curriculum management system, ensuring all course and program content is accurate, current, and properly documented (~150-200 course/program updates per year).
Support the Undergraduate Curriculum Committee (UCC) through scheduling, preparation of materials, and meeting documentation (16-20 UCC meetings per year).

This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.

This listing is sourced directly from MILLS COLLEGE's careers page and normalized into a canonical job model.