Watson Institute
Operations Coordinator
Colorado, United States
Sponsorship not specifiedDetected 80 days ago
Project ManagementExcelSAPLogisticsRecruitingCustomer SupportLeadershipCommunicationMentoringPublic SpeakingOrganizational Skills
About the role
- Watson Institute's Alumni have been selected to Y Combinator, the Echoing Green Fellowship, and 11 have been named to Forbes' 30 under 30 lists.
Responsibilities
- Support the Operations Manager in maintaining the applicant tracking system (ATS), ensuring candidate pipelines, stages, and records are accurate, organized, and consistently up to date, while coordinating interview scheduling and supporting candidate movement through each stage of the hiring process.
- Manage timely and professional communication with candidates throughout the hiring process, ensuring consistent updates and a positive candidate experience at every stage.
- Support the Operations Manager in coordinating onboarding processes for new hires by executing key logistics, including creating and maintaining onboarding trackers within Monday.com (Work OS), coordinating schedules with internal team members and new hires, and managing system setup (e.g., email creation, platform access, and permissions) to ensure a smooth start.
- Leverage the applicant tracking system (ATS) to support the upkeep of an evergreen talent pipeline by organizing candidate records, revisiting prior applicants, and ensuring strong candidates remain accessible and easy to re-engage for future roles.
- Finance Operations (30%) The Operations Coordinator will support and execute day-to-day financial operations, ensuring accuracy and timely processing across the team.
- Execute and track financial transfers, including Fellow stipends and vendor payments, using platforms such as Wise to manage high-volume, time-sensitive domestic and international disbursements.
- Support People & Operations expense management processes by ensuring receipts and submissions in Expensify and Airtable are complete and accurately recorded, and by following up with team members on missing or incomplete information.
- Support financial processes by maintaining and organizing trackers within Monday.com and Google Sheets, ensuring accurate records and clear visibility across disbursements.
- IT & Systems (10%) Optimize Watson Institute's core systems infrastructure, with a primary focus on Google Workspace Admin, ensuring systems are structured for scalability, security, and seamless team access.
- Optimize the management and organization of the Google Workspace Admin account, ensuring systems are structured to support team growth and evolving organizational needs.
Requirements
- You are meticulous and have excellent organizational skills.
- You are especially attuned to spotting mistakes or inconsistencies in writing and external communications.
- You have a knack for project management and a love for work plans and checklists.
- You cringe at missed steps and you are the first to identify a typo or formatting error.
Skills
- 85% of Watson Institute Alumni use a skill they learned while in a Watson Institute-powered program up to 12 years later.
- Alums continue their education at Harvard University, New York University, and Princeton University, among others.
- include:
Benefits
- Support Program Managers in managing Fellow stipend processes, assisting with stipend-related questions, and delivering clear, engaging presentations to Fellows on stipend processes and expectations.
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This listing is sourced directly from Watson Institute's careers page and normalized into a canonical job model.