nsifoods
Office and Sample Coordinator
Encino, California · Full-time
Sponsorship not specifiedDetected 20 days ago
Business DevelopmentExcelLogisticsCommunicationCollaborationOrganizational SkillsFood Science
About the role
- The Office and Sample Coordinator plays a critical dual role in supporting NSI's daily office operations and managing the coordination of our product samples.
- This position ensures that samples are received, prepared, tracked, and delivered accurately and on time.
- Because product samples directly represent NSI's quality standards, this role has a measurable impact on customer satisfaction and business development outcomes.
Responsibilities
- Manage/purchase office supplies, equipment, and inventory
- Support internal events, team or sales meetings, and company initiatives
Requirements
- Bachelor's degree in Food Science, Nutrition, Dietetics or related field.
- 1-2+ years of experience in office management or administration
- Additional in-office presence may be required on other days based on business needs, including time-sensitive or same-day sample requests.
Nice to have
- Receiving, preparing and shipping samples and storing raw materials,
- Managing inventory of raw materials and finished products,
- Tracking and monitoring samples using Excel as a tool,
- Maintenance and organization of the sample room,
- Responding to phone and email inquiries in a timely and professional manner,
- Performing sensory evaluations (taste, smell, visual) of our commodities,
- Management of tastings.
- Preparation of ingredient/product and analysis.
Skills
- Strong organizational and multitasking skills
Company info
- Company Overview
- NSI is a leading player in the natural private label food industry, dedicated to providing high-quality, organic, and sustainably sourced food products to consumers.
- We believe in promoting healthy and conscious eating choices, and our range of products reflects our commitment to quality and sustainability.
- Position Summary
- In addition to sample management, this role supports general office administration, maintains organized inventory and sample storage systems, and helps ensure a safe, efficient, and well-functioning workplace environment.
- The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced setting with tight deadlines.
- Essential Functions
- Effective communication and collaboration interdepartmentally and with external customers
Equal opportunity
- NSI is an equal opportunity employer.
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