Vanguard

Vanguard

Executive Administrator – Fund Services and Oversight

Malvern, PA

Sponsorship not specifiedDetected 3 days ago
Financial AnalysisLeadershipCommunicationCollaborationFinancial Reporting

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odds of building a lasting career here

36Risky
Cap-exempt (no lottery)0
Sponsors this role75
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70

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About the role

  • Are you an experienced executive administrator who enjoys partnering closely with senior leaders, managing complex priorities, and serving as a trusted advisor behind the scenes?
  • Special Factors Sponsorship Vanguard is not offering visa sponsorship for this position.
  • To work for the long-term financial wellbeing of our clients.

Responsibilities

  • Provide proactive, high-touch administrative support to the executive, maintaining a forward-looking view of priorities, commitments, and preparation needs.
  • Manage a complex executive calendar with sound judgment, balancing competing priorities, protecting time, anticipating conflicts, and recommending solutions.
  • Coordinate internal and external engagements, including leadership, board-related, regulatory, and strategic partner meetings, ensuring appropriate preparation and follow-through.
  • Arrange domestic and international travel, manage expense reporting, and coordinate related logistics.
  • Serve as a trusted point of contact for senior leaders, internal business partners, and external organizations.

Requirements

  • Minimum of five years of administrative or related experience required.
  • Proven ability to exercise sound judgment, anticipate needs, and work independently.
  • High school diploma required; Associate's degree or related degree preferred.
  • Demonstrated success managing complex calendars, travel, and executive-level priorities.
  • Strong organizational, communication, and relationship-management skills.
  • Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and discretion.
  • Special Factors
  • Sponsorship
  • Vanguard is not offering visa sponsorship for this position.
  • About Vanguard
  • At Vanguard, we don't just have a mission-we're on a mission.
  • To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Nice to have

  • Experience supporting senior executives or executive leadership strongly preferred.
  • High school diploma required
  • Associate's degree or related degree preferred.

Benefits

  • Support special projects and administrative initiatives while contributing to a collaborative administrative community through shared practices, resources, and coverage.

Company info

  • About Vanguard At Vanguard, we don't just have a mission-we're on a mission.

Visa & Work Authorization

  • Vanguard is not offering visa sponsorship for this position.
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This listing is sourced directly from Vanguard's careers page and normalized into a canonical job model.