CPP Careers
Payroll Coordinator
Montréal, Canada
Sponsorship not specifiedDetected 12 days ago
C++AccountingExcelTaxProcess ImprovementRecruitingHRISResearchOrganizational Skills
About the role
- Process state and local employer tax registrations for new entities, acquisitions, and locations.
- Assist with unemployment, withholding, disability, paid leave, and local tax account maintenance.
Responsibilities
- Maintain employer tax accounts, including account numbers, online access credentials, agency contacts, and registration records.
- Maintain tax compliance files, supporting documentation, and account records.
- Maintain tax compliance calendars and filing schedules.
- Support tax audits and provide documentation and records as requested.
- Employment Documentation Administration Maintain employment document templates, libraries, and version control.
- Prepare, maintain, and distribute employment-related documents, including offer letters, employment agreements, compensation change notices, policy acknowledgments, commission agreements, and other workforce documentation.
- Support onboarding, employee status changes, compensation changes, and offboarding documentation processes.
- Maintain electronic personnel files and document management systems.
- Maintain compliance logs, trackers, reports, and electronic employee records.
- Organize and maintain tax, compliance, and employee documentation in accordance with company policies and record retention requirements.
Nice to have
- This role is responsible for maintaining employer tax accounts, supporting employee documentation processes, monitoring compliance requirements, and ensuring accurate workforce data across HRIS and payroll systems.
- The ideal candidate is highly organized, detail-oriented, and capable of managing multiple administrative and compliance-related processes in a fast-paced, multi-state environment.
- Essential Duties & Responsibilities State Tax Compliance Administration Research federal, state, and local tax agency requirements and gather information necessary for registrations, updates, and compliance activities.
- Submit account updates, address changes, ownership changes, account reactivations, and account closures as needed.
- Monitor tax notices received from state and local agencies and coordinate appropriate action.
- Assist with agency correspondence, information requests, and tax-related inquiries.
- Track completion, collection, and execution of required employee documentation.
- Ensure employee records are maintained in accordance with company policies, record retention requirements, and applicable regulations.
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This listing is sourced directly from CPP Careers's careers page and normalized into a canonical job model.