Xealth

Executive & Office Administrator

Seattle, WA

Sponsorship not specified$80k-$100kDetected 28 days ago

QuickBooksOperations ManagementLogisticsHREpicCernerEHR/EMRLeadershipCommunicationTime ManagementMicrosoft Office

About the role

We believe in shared ownership and are looking for a team player who is a self-starter and self-driven to make a meaningful impact across every layer of the organization.
This role offers a unique opportunity to be the operational backbone of Xealth - supporting our executives, keeping our office running, and playing a key part in our people and culture initiatives.
This role requires work from office 2 days a week in downtown Seattle.

Provide scheduling support to the CEO, COO, and select Board of Directors members, managing competing priorities, coordinating meeting logistics, and ensuring executives are prepared and on time.
Own the day-to-day needs of our Seattle office - including snack and supply ordering, Amazon purchasing, and maintaining a well-stocked, welcoming environment for the team.
Partner with the recruiting team to coordinate candidate interviews, manage scheduling across interviewers, and ensure a smooth, professional experience for every candidate.
Support New Hire Orientation and coordination with IT and laptop procurement.
Manage travel arrangements for executives and candidates as needed and assist with expense reporting and tracking in compliance with company policies.
This role thrives on variety and a genuine desire to support the team.
You'll have real ownership over operations, culture, and executive support in a collaborative startup environment.

Proficient in Microsoft Office Suite, Google Workspace, and tools such as Expensify.
Familiarity with HR coordination, interview scheduling tools, or QuickBooks is a plus.
Prior experience with interview coordination, recruiting operations, or HR event support.

Clear, professional written and verbal communication.
Comfortable engaging with executives, guests, vendors, and candidates with equal polish.
Highly Valued Experience (Nice to Have)
Experience supporting a C-suite or Board of Directors in a startup or growth-stage company.
Associate's or Bachelor's degree in Business Administration, Communications, Human Resources, or a related field.
Why Join Xealth?
About Xealth:
Exceptional time management, prioritization, and multi-tasking skills.

Xealth offers a multi-tiered approach when constructing a highly competitive compensation package.
The compensation package would include a base salary, bonus, and a comprehensive suite of benefits.
The compensation range for this position is $80,000 - $100,000.
Xealth covers 100% of employee premiums.
We also provide Employee Assistance Programs.
🏦 401k Match: Xealth offers a dollar-for-dollar match up to 3%.

The compensation package would include a base salary, bonus, and a comprehensive suite of benefits.
💝 Comprehensive medical, dental, and vision policies.
💻 Xealth provides a home office stipend.
📚 Generous learning & development opportunities for you to grow your skills and career.
🍼 Paid parental leave.
🏝 Flexible time off & 10 standardized holidays.
🚲 $500 yearly fitness stipend to spend on staying active.

Be the in-office point of contact during company events and visitor days, managing conference room setup, guest reception, and event logistics to ensure a seamless experience.
We're looking for someone with genuine professional maturity, strong organizational instincts, and a team-first attitude - someone who takes pride in every task they touch, whether it's prepping board materials or keeping the coffee stocked.

This listing is sourced directly from Xealth's careers page and normalized into a canonical job model.