KALCON
Document Control Coordinator (Owner's Representative) - Data Center Construction
Shippingport, PA
Sponsorship not specifiedDetected 6 days ago
AccessibilityProject ManagementExcelCommunicationPublic SpeakingWritingOrganizational SkillsMicrosoft OfficeSharePointConstruction Management
About the role
- This role acts as a key resource to construction and project management teams by driving accountability, maintaining organized project records, facilitating communication, and improving project processes.
Responsibilities
- Manage and maintain project documentation throughout the construction lifecycle, ensuring accuracy, organization, accessibility, and compliance with client document control standards.
- Drive completion of project tasks, deliverables, and action items assigned by project team members, proactively following up with stakeholders and tracking progress through closure.
- Coordinate and document project meetings, including preparation of agendas, capture of meeting minutes, maintenance of action logs, and timely distribution of meeting documentation to stakeholders.
- Maintain action-item trackers and project planning tools, ensuring accountability, visibility, and timely resolution of open items.
- Identify opportunities to improve document management processes, including naming conventions, file structures, document workflows, and ease of access across project teams.
- Develop and implement process improvements that increase efficiency, consistency, and transparency across project documentation and reporting functions.
- The Document Control Coordinator serves as the Owner's Representative responsible for supporting project execution through document management, action-item tracking, reporting, presentation development, and technical documentation.
Requirements
- 2-5+ years of experience in document control, project coordination, construction administration, or project support
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams
- Experience preparing reports, presentations, meeting minutes, and project documentation
- Support construction operations teams by coordinating weekly and monthly reporting requirements, validating information quality, and driving timely submission of required deliverables.
Nice to have
- Associate's or Bachelor's degree preferred in Construction Management, Business, Communications, Engineering, or a related field
- Experience supporting construction, data center, mission-critical, industrial, or capital projects preferred
- Experience with SharePoint, Procore, Autodesk Construction Cloud, or similar document management platforms preferred
This listing is sourced directly from KALCON's careers page and normalized into a canonical job model.