ecocert
Administrative Support Specialist - Accounts Receivables
VIROQUA, Wisconsin
No sponsorshipDetected 20 days ago
CRMAccountingERPCustomer SupportCommunicationOrganizational SkillsMicrosoft OfficeAccounts Payable
About the role
- This role is ideal for someone who is organized, detail-oriented, service-minded, and comfortable supporting clients, coworkers, and recurring administrative workflows.
- This role will be based in the Viroqua office, with the opportunity to work remotely at times.
- Join Ecocert USA and Natures International Certification Services (NICS), part of the Ecocert Group, a global leader in organic and sustainability certification.
Responsibilities
- Support client invoicing and billing-related activities in applicable business systems.
- Enter, track, and support documentation related to incoming payments, deposits, and account updates.
- Maintain accurate client account information in accounting systems, certification databases, trackers, and other internal records.
- Prepare, organize, review, distribute, and file documents, forms, reports, and other recurring deliverables.
- Perform other duties as assigned to support the organization and maintain consistent administrative operations.
- The primary focus of this position will be supporting accounts receivable and Order-to-Cash activities, including client billing support, payment tracking, account updates, and follow-up on outstanding balances.
- Together, we certify over 2,000 organic operations in the U.S. and drive excellence across diverse sustainability sectors.
- We believe that embracing a multitude of perspectives and backgrounds not only enriches our workplace but also drives innovation and excellence in the services we provide.
Requirements
- Experience with accounting, billing, certification, CRM, ERP, or workflow systems is helpful but not required.
Compensation
- 401(k) with 100% company match up to 4% of salary.
- 10 paid holidays annually.
Benefits
- Comprehensive insurance package: health, dental, vision, life, and disability.
- Generous Paid Time Off: Starting at 4 weeks, increasing with tenure.
- Opportunity for performance-based bonus.
- Support shared inboxes, phone coverage, mail handling, scanning, electronic filing, document routing, and general administrative follow-up.
- Provide backup support for other administrative workflows within Shared Services during PTO, sick days, busy periods, or staffing transitions.
Company info
- Our mission is to foster a sustainable future through rigorous certification and uncompromising quality.
- At Ecocert USA and NICS, fostering a diverse and inclusive culture is at the heart of our values.
- Ecocert USA/NICS, part of the Ecocert Group, a global leader in organic and sustainability certification, is seeking an Administrative Support Specialist - Accounts Receivable to join our USA Shared Services team.
- While accounts receivable support is an important part of the role, this is not a traditional accounting position.
- Be part of a mission-driven global team.
Visa & Work Authorization
- Ecocert/NICS does not provide employment visa sponsorship or participate in employer-sponsored immigration programs for this position.
- Candidates must be currently authorized to work in the United States and must not require employer sponsorship now or in the future.
Apply directly at ecocert →Create a free account for alerts like thisView ecocert immigration profile
This listing is sourced directly from ecocert's careers page and normalized into a canonical job model.