Bodwe Professional Services Group Companies

Bodwe Professional Services Group Companies

Construction Services Studio Coordinator

Hybrid (Kalamazoo, MI, US)

Work authorization requiredDetected 26 days ago
InDesignBusiness DevelopmentExcelProcess ImprovementProcurementCustomer SupportVPNCommunicationCollaborationProblem SolvingTime ManagementAdaptabilityOrganizational SkillsMicrosoft OfficeSharePointConstruction Management

About the role

  • As a Studio Coordinator within the Construction Services Studio, you will play a critical role in supporting project delivery, construction administration, safety program initiatives, and studio operations.
  • Success in this role requires exceptional attention to detail, adaptability, professionalism, and a commitment to delivering outstanding service to both internal and external clients.
  • Accommodation Requests We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.

Responsibilities

  • This position serves as a central coordination resource for Construction Administrators, Project Managers, and design-build teams, ensuring projects are organized, compliant, and efficiently executed throughout the construction phase.
  • Manage client contact information and maintain project files.
  • Support the business development team in maintaining project records, gathering information, and developing proposals if needed.
  • Support project startup activities, including project setup, team coordination, resource organization, and development of processes that promote collaboration and timely project delivery.
  • Support project closeout activities, including collection and organization of warranties, as-built documents, operation and maintenance manuals, and final project records.
  • Support implementation and administration of construction safety program requirements.
  • Maintain professional communication with clients, consultants, contractors, and internal team members to facilitate effective project execution.

Nice to have

  • Associate's or Bachelor's degree.
  • Required Experience, Certification, or Licensure Minimum of two years of relevant office experience.
  • Demonstrated ability to work independently, exercise sound judgment, and navigate evolving priorities and ambiguous situations.
  • You initiate and enjoy independent problem solving and working in the gray areas.
  • Previous experience in an architecture, engineering, construction, or related professional service firm.
  • The role routinely uses standard office equipment such as computers, phones, printers, and photocopiers.
  • The work environment is generally quiet and free from exposure to loud noise, hazardous materials, or heavy machinery.
  • Employees are typically seated for extended periods and may occasionally move about the office to attend meetings or access equipment and supplies.

Company info

  • This role requires lifting up to 20lbs to transport technological office equipment to and from various workspaces.
  • Equal Employment Opportunity All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
  • Bodwé Group Companies engage in federal contracting.
  • Therefore, we would be thrilled to accept applications or referrals to hire veterans.
  • Native American Hiring Preference Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions.
  • For purposes of this section, "qualified" means that the applicant meets the technical and experiential needs for employment; and "suitable" means that the candidate appears to be the best fit considering present circumstances and conditions.
  • Create, compose, and review administrative correspondence and technical documents with thorough audit and application of formatting, grammar, spelling, and punctuation to ensure company standards are being met.

Equal opportunity

  • All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
  • Targeted preference is in the following order: First, to qualified Pokagon Band citizens; and Second, to qualified spouses and qualified custodial parents; and Third, to other qualified Native Americans; and Fourth, to all other qualified applicants Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.
  • Home Office Connectivity Requirements for Hybrid & Remote Positions To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity.
  • Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications.
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