Freseniusmedicalcare
Senior Project Coordinator, IT Leadership POD Coordinator Lead
Waltham, MA, USA · Senior
Sponsorship not specified$30k-$51kDetected 4 hours ago
Data EngineeringProject ManagementExcelLogisticsProcess ImprovementHRISLeadershipCommunicationCollaborationProblem SolvingTime ManagementOrganizational SkillsMicrosoft Office
About the role
- Fresenius Medical Care is the world's leading provider of products and services for individuals with kidney disease of which approximately 4.5 million patients worldwide regularly undergo dialysis treatment.
- United by a shared purpose of creating a future worth living for chronically and critically ill people, we care for around 292,000 dialysis patients around the globe.
- In addition, we operate around 35 global production sites to provide products such as dialysis machines, dialyzers, and related disposables.
Responsibilities
- Serve as Pod Lead for ITLT US executives (SVP Infra & Architecture, SVP Data & AI Solutions, Global Chief Information Security Officer, SVP, ITS Application Solutions), providing primary calendar ownership and coordination
- Manage complex, high-volume calendars for multiple senior IT executives, proactively resolving scheduling conflicts and optimizing time allocation
- Coordinate executive prioritization and calendar leadership in partnership with Chief of Staff Leads to ensure alignment with strategic goals
- Provide backup support to other Pod Leads as needed to ensure continuity of executive operations
- Coordinate scheduling support, travel arrangements, and meeting logistics across ITLT
- Partner with Executive Operations - Content & Leadership Forums to ensure meeting materials, pre-reads, and agendas are prepared and distributed on time
Requirements
- Detail-oriented with ability to multitask in a fast-paced, dynamic environment
- Superior organizational and time management skills with proven ability to manage competing priorities
Nice to have
- Bachelor's degree in Business Administration, Communications, or a related field preferred
- 3-5 years of experience in executive support, calendar management, or administrative operations at a senior level
- Demonstrated experience supporting multiple C-suite or senior executives simultaneously
- Exceptional executive communication and interpersonal skills with the ability to interact confidently with senior leadership
- Outstanding written and verbal communication skills
- High degree of discretion, confidentiality, and professional judgment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Strong problem-solving skills with ability to anticipate needs and proactively address issues
Skills
- Experience in IT, technology, or pharmaceutical/biotech industry preferred
- Knowledge of executive operations frameworks and best practices
- Experience with project management tools (e.g., Microsoft Project, Trello, Asana) for tracking and organizing tasks
- Familiarity with HR systems (such as Workday) and organizational tools
- Experience supporting global teams across multiple time zones
- Initiative and proactive approach to identifying opportunities for process improvement
- Act as primary owner of calendar execution and meeting organization across the ITLT US pod
- Contribute to continuous improvement of executive operations processes and best practices
Compensation
- $30k-$51k
Benefits
- This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
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