Pvamu
Administrative Coordinator I (PV Extension)
Prairie View, TX · Contract
Sponsorship not specifiedDetected 13 days ago
Computer VisionStatisticsProcess ImprovementCustomer SupportLeadershipCommunicationProblem Solving
About the role
- Please be advised that Texas A&M University will NOT pay this fee.
- In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission.
- The role is responsible for ensuring professional office operations, coordinating administrative processes, supporting program delivery, and contributing to the overall efficiency and effectiveness of Extension services.
Responsibilities
- Provides professional front-line administrative support by greeting guests, answering and directing phone calls, assisting visitors, responding to inquiries, and taking messages for employees while maintaining a welcoming, courteous, and professional environment.
- Provides direct administrative assistance in the delivery of departmental and Extension services to county employees, agents, program staff, and the public, ensuring efficient daily operations and timely support.
- Organizes, maintains, and updates electronic and physical filing systems for departmental records, program documents, personnel materials, financial records, reports, correspondence, and other official documents to ensure easy access, compliance, and accurate recordkeeping.
- Offers administrative support to Extension teams as needed, assisting with daily operations, internal processes, program support tasks, and special assignments to enhance overall efficiency.
- Creates, edits, and distributes departmental and program communications, including memos, letters, emails, announcements, reports, and telephone communications, ensuring accuracy, professionalism, and timely dissemination of information.
- Serves as a liaison between the PV Extension Program, county offices, internal departments, external stakeholders, and the public to support effective communication and service delivery.
- Manages purchasing and financial administrative processes, including requisitions, purchase orders, vendor payments, invoice tracking, and related documentation.
- Monitors purchasing documentation and payment status, follows up with vendors and internal departments as needed, and maintains accurate fiscal records to support accountability and compliance.
- Maintains and updates personnel-related records and documentation, including attendance records, worker's compensation tasks, and other employee-related information.
- Assists with onboarding, employee recordkeeping, administrative forms, and related personnel processes as needed to support program operations.
Requirements
- Required Attachments:
- Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application.
- Any additional attachments provided outside of the required documents listed below are considered optional.
- All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting.
- The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted.
Nice to have
- Good knowledge of spelling, grammar, and punctuation.
- Good knowledge of office procedures.
- Skill in performing basic mathematical calculations.
- Skill in operating a personal computer, typewriter, and basic office equipment.
- Ability to accurately enter data and file information.
- Ability to communicate effectively verbally and in writing.
- Ability to work independently
- Special Requirements:
Skills
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Ability to multitask and work cooperatively with others.
- Interpersonal and communication skills.
- Planning and organization skills.
Compensation
- Proposed Minimum Salary
Benefits
- Required Education and Experience:
- Bachelor's degree or equivalent combination of education and experience.
- The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.
Visa & Work Authorization
- A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025.
- Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.
- In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission.
- Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
This listing is sourced directly from Pvamu's careers page and normalized into a canonical job model.