University of Texas at Austin Staff
Senior Administrative Associate, Clinical Operations
AUSTIN, TX · Senior · Contract
Sponsorship not specifiedDetected 4 days ago
Computer VisionCRMExcelLogisticsHRISEHR/EMRResearchCommunicationProblem SolvingPublic SpeakingMicrosoft OfficeInternal Audit
About the role
- This role involves managing complex schedules, coordinating meetings, handling correspondence, and maintaining records and is crucial for ensuring efficient office operations and supporting overall organizational goals.
- Works with other staff to facilitate easy workflow.
- Schedule meetings, trainings, and clinical coverage assignments, including preparing and distributing calendar invitations.
Responsibilities
- The Senior Administrative Associate provides high-level advanced and complex administrative support for a department.
- Manage the CPAN and PeriPAN hotline schedule and Central Operating Support Hub (COSH) calendar updates.
- Finds and organizes information internal and external to the University to support decision-making and reporting in an efficient manner.
- Serves as a point of contact for program support requests, including system and application-related inquiries.
- Coordinates with various departments to support project execution.
Requirements
- Proficiency in electronic systems including, but not limited to, Google Suite, Trayt, Slack, Athena, Calendly
- Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section
- Before submitting your online job application, ensure that ALL Required Materials have been uploaded.
- In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
- Distributes DPC intake materials, consent forms, and required documentation to support service delivery.
- you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
- Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files.
Nice to have
- Experience with database management.
- Bilingual fluency (English/Spanish).
- Working knowledge of UT policies and procedures.
- Demonstrated problem-solving experience managing complex calendars.
- $49,768 + depending on qualifications
- Standard office environment
- Repetitive use of a keyboard
- Required Materials
Skills
- Keeps track of multiple tasks and deadlines, ensuring nothing falls through the cracks.
Compensation
- $49,768 + depending on qualifications
Benefits
- This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC).
- The University of Texas Dell Medical School (DMS) is a Health Related Institution (HRI) for the TCMHCC.
- A flexible working arrangement agreement can be accommodated based upon the needs of the program and with supervisor approval.
- Schedules DPC appointments and maintains related records within the Electronic Health Record (EHR) system.
- Works collaboratively with Dell Medical School departments, University offices, UT System, other academic, community-based, and/or private sector entities to support assigned projects and initiatives.
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This listing is sourced directly from University of Texas at Austin Staff's careers page and normalized into a canonical job model.