CyberMedia Technologies

Executive Assistant

Laredo, TX · Staff+

Sponsorship not specifiedDetected 21 days ago

LogisticsResearchLeadershipCommunicationTime Management

About the role

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government.
The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN).
The role will serve as a key facilitator for meetings, communications, and administrative processes, ensuring smooth coordination across stakeholders and enabling effective execution of PMO priorities.

Track, document, and follow up on action items to ensure timely completion and closure.
Support planning and execution of meetings with clear goals and actionable outcomes.
Provide expense report support and reconciliation assistance.
Manage incoming calls, visitors, correspondence, and general administrative workflows.
Develop, implement, and maintain administrative systems, procedures, and documentation standards.
Perform quality control review of incoming documents, taskers, and correspondence prior to routing for approval.
Support training coordination activities in partnership with training coordinators and leadership teams.
The work we do effects millions of U.S. citizens daily as they interact with the systems we build.

Minimum of five (5) or more years of experience in executive administrative or PMO support roles.
They are not intended to be an exhaustive list of all duties, responsibilities, and skills required.
Please note: Candidate(s) will be required to go through pre-employment screening.
If you are looking for a fun and challenging environment with talented, motivated people to work with, CTEC is the right place for you.

Serve as facilitator for meetings and working sessions, including agenda setting, time management, and ensuring adherence to meeting objectives.
Prepare and distribute meeting minutes, status updates, and stakeholder communications.
Act as the first point of contact for the supported manager, triaging requests and prioritizing communications.
Coordinate calendars, meetings, travel arrangements, and logistics using approved federal travel systems (e.g., CGE Concur).
Prepare agendas, briefing materials, and ensure leadership is fully prepared for meetings and travel.
Draft memoranda, reports, and other official documents as required.
Coordinate closely with other administrative assistants and PMO staff to ensure alignment of tasks and communications.
Assist with special projects including research, documentation, and basic analysis as needed.

In addition to employee salary, we offer an array of employee benefits including:

Our best-in-class commercial solutions, modified for our customers' bespoke mission requirements, are enabling this future every day.

This listing is sourced directly from CyberMedia Technologies's careers page and normalized into a canonical job model.