Rochester Institute of Technology
Office Manager, RIT Office of the Provost & Sr VP Academic Affairs
Rochester, NY · Vp · Contract
Stay score
odds of building a lasting career here
Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.
Lottery odds assume a STEM candidate.
Personalize to your clock →H-1B wage level
the lottery is wage-weighted — each level is one more entry
The bottom of this range ($19,650) is below the Level I prevailing wage of $83,554. An H-1B cannot be filed below the prevailing wage, so an offer at the floor of this band could not be sponsored as posted.
DOL prevailing wage, 2026-27 wage year · Medical and Health Services Managers (11-9111) · Rochester, NY. Wage level is derived by USCIS from the offered wage, occupation and worksite; the occupation shown is inferred from the job title.
Employer immigration record
from this employer's Department of Labor filings
States it is exempt from the H-1B cap
Files H-1B transfers
Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.
Community outcomes
No reports yet — be the first to help the next applicant.
About the role
- Assess and prioritize meeting requests based on urgency and determine appropriate timelines.
- Secures sensitive and confidential records.
- Work is typically not routine and requires troubleshooting and analysis.
Responsibilities
- Serve as the office's primary point of contact and manage stakeholder and customer relationships by evaluating requests, conducting needs assessments, triaging and delegating where appropriate, providing technical coordination where needed, and following up on critical issues.
- Oversee the student staff team; solicit project and support requests from office staff; triage and delegate appropriate tasks and projects; supervision, recruitment, scheduling, timekeeping, and training.
- Manage confidential records for D08.0 Student Academic Integrity Policy violations in the Maxient platform and assist with long-term record management of the case files and database organization for reporting.
- Collaborate with the Executive Assistant to the Provost on day-to-day activities of the provost, including but not limited to scheduling and managing logistics for large group meetings and events hosted by the provost; calendar management; triaging and delegating phone calls and emails appropriately; supporting logistics for executive searches.
- Develop a high-level working knowledge of responsibilities of the Executive Assistant to the Provost and the Policy, University Council (UC), and Faculty Senate (FS) Coordinator, serving as their back-up in their absence as needed.
- Handles front desk activities by greeting visitors, answering phones, and providing customer support. Serves as the 1st point of contact for assigned area
- Coordinates and manages calendars, scheduling appointments, interviews, travel, and events. Assisting with or coordinating the preparation/ turnover of meeting space or work/ desk space
- Handles documents, files, and records, ensuring proper filing systems. Secures sensitive and confidential records. Collects data, maintains database records, and assists with data analysis as needed
- Manages office supplies, track inventory, and coordinate purchasing to maintain adequate resources for office operations
- Support projects and coordinate travel as assigned.
Requirements
- Knowledge of administrative processes, including supply ordering, inventory tracking, and facilities management
- Knowledge of human resources practices, including onboarding, payroll processing, and employee records management
- Ability to communicate clearly and professionally with internal and external stakeholders, addressing inquiries and providing assistance
- Ability to handle confidential information with discretion, ensuring compliance with organizational and legal privacy standards
- Associate's degree in related field
- 5 years of related experience
- This will be required to ensure your application is processed in a timely manner.
- Candidates must be eligible to work in the United States.
Compensation
- In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above.
- $19.65 - $31.45 Hourly
Benefits
- Support preparation and meeting coverage when needed.
Company info
- If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to careers@rit.edu.
Equal opportunity
- Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
This listing is sourced directly from Rochester Institute of Technology's careers page and normalized into a canonical job model.