Cityofhamilton

Cityofhamilton

Job ID #32102: PHS Information Management Clerk

Hamilton, Ontario

Sponsorship not specifiedDetected 5 days ago
ExcelHRCustomer SupportPublic HealthCommunicationProblem SolvingTime ManagementMicrosoft Office

About the role

  • Vacancy type: This posting is for an existing vacancy.
  • Internal applicants should apply with your work e-mail address.
  • External applicants are considered only after the internal posting process has been completed.

Responsibilities

  • Reporting to the Manager, Data Management, supports the Records and Information (RIM) Specialist by carrying out day-to-day records and information management activities across both paper and electronic formats.
  • Records and Information Lifecycle Support
  • Maintains business files and client records across paper and electronic formats in accordance with City and HPH policies and procedures.
  • Performs computerized and manual searches of records.
  • Organizes and maintains HPH inactive records temporarily stored within HPH Central Files.
  • Electronic Content and Information Governance Support
  • Supports the application of folder structures, metadata standards and access permissions across HPH electronic information assets.
  • Supports the application of HPH's records taxonomy and metadata requirements as these are developed and implemented.
  • Supports the implementation of electronic retention and disposition practices in PHS systems.

Requirements

  • Demonstrated experience with Electronic Document and Records Management Systems with proficiency in records management processes.
  • Experience with OSCAR (Open Source Clinical Application and Resource) would be an asset.
  • Experience in a Microsoft Office computerized environment.
  • Working knowledge of Microsoft Outlook, Word, Excel and Access programs.
  • Must be able to lift heavy file boxes (i.e. 20 lbs).
  • Excellent people skills with an emphasis on customer service and the ability to deal with difficult people.
  • If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
  • Maintains confidential records with high degree of integrity and respect for privacy.
  • Assists with legal hold and lock box administration in HPH information systems as required.
  • Developed understanding of records and information management principles and the information lifecycle, combined with excellent data entry skills related to duties listed above normally acquired through a combination of education and/or courses in records and information management, library studies and work experience. An understanding of medical terminology would be a definite asset.
  • Demonstrated experience with Electronic Document and Records Management Systems with proficiency in records management processes. Experience with OSCAR (Open Source Clinical Application and Resource) would be an asset.
  • Experience in a Microsoft Office computerized environment. Working knowledge of Microsoft Outlook, Word, Excel and Access programs.
  • Ability to input, retrieve and manipulate data at an acceptable speed as well as ability to maintain accurate and complete databases. Proficient in keyboarding skills with emphasis on
  • General knowledge of Provincial Acts & Regulations such as Personal Health Information Protection Act, 2004 (PHIPA), Freedom of Information and Protection of Privacy Act (FIPPA)
  • Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
  • Problem solving and workload prioritization
  • Strong interpersonal and communication skills. Excellent people skills with an emphasis on customer service and the ability to deal with difficult people.
  • Excellent time management and organizational skills. Work planning and priority setting within defined timelines.
  • NOTE: The successful candidate will be required to provide immunization records, which may include TB testing prior to the start of employment to meet the requirements of Policy HSW-01 Staff Proof of Immunity to Vaccine Preventable Diseases.

Benefits

  • Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
  • The position helps implement information governance standards, and acts as a liaison between public health program areas and the RIM function.
  • The position is also responsible for fulfilling role-based HPH user access management for e-health software applications.
  • Maintains inventories of public health paper records and information assets.
  • Fulfills role-based HPH user access management requests received from HPH managers and supervisors for staff access to e-health software applications.
  • Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Personal Health Information Protection Act (PHIPA), and City and PHS policy compliance for records and information management.

Company info

  • Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.
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This listing is sourced directly from Cityofhamilton's careers page and normalized into a canonical job model.