Illumina

Administrative Partner, Software Development Product Management and AI/ML group

US - California - San Diego

H1B sponsorship available$40k-$59kDetected 30 days ago

Machine LearningData EngineeringAgentic AIExcelLogisticsCadenceLeadershipCommunicationCollaborationMicrosoft Office

About the role

What if the work you did every day could impact the lives of people you know?
Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.
Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Own the executive's calendar as a strategic instrument: protect deep-work time, kill or delegate low-value meetings, and ensure the right cross-functional partners are in the room when decisions get made.
Drive the operating cadence of the leadership team - staff meetings, skip-levels, quarterly reviews, ELT prep - including agendas, pre-reads, follow-ups, and decision tracking.
Maintain a working understanding of the team's top priorities and active programs so that scheduling and prep decisions reflect what actually matters.
Plan and execute high-visibility meetings, off-sites, customer engagements, and team events end-to-end. Set the agenda structure, secure logistics, manage tech, and own the follow-through.
Serve as a trusted liaison to other VPs' offices, C-Level staff, board-adjacent forums, and external partners. Build the network that makes things happen faster.
Illumina is seeking a high-judgment ** Administrative Partner ** to act as a force multiplier for leadership teams under two VPs in the Illumina Software Organization.
The right person is a ** business partner ** who makes the VP and leadership teams meaningfully more effective every week.
This role will increasingly ** manage digital agents and modern productivity tooling ** alongside humans.

Proven track record supporting senior leaders with complex, distributed, global teams.
High proficiency with Outlook, Word, Excel, PowerPoint, Teams, and modern collaboration tooling.
Demonstrated experience with calendar management, complex travel, event planning, executive presentation prep, and expense administration.
Comfort experimenting with and adopting new tools (including AI / agentic tools) to improve how the role is performed.

Experience in software organizations or a comparable fast-moving technical environment.
Experience working across global, distributed, matrixed teams.
Familiarity with software product management, engineering, or commercial operating cadences.
Bachelor's degree preferred.
High school diploma required.
The range reflects long‑term growth in the role
therefore, most candidates are hired between the minimum and middle of the range.
Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics.

Reads a room (or a thread) and figures out what matters before being told.
Communicates crisply in writing. Edits down. Notices when something is unclear and asks.
Is energized by software, AI tools, and continuous improvement of how work gets done.
Coordinate distributed meetings across time zones (PT, ET, GMT, IST, SGT) with operational excellence.
Manage content review schedules.
Draft and edit internal communications at an executive voice and tone.

Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly.

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world.

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission.
We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race.
Working at Illumina means being part of something bigger than yourself.
Every person, in every role, has the opportunity to make a difference.
Comfort using AI to draft, summarize, route, and prep - and judgment about when * not * to - is part of the job.
Who We're Looking For

This listing is sourced directly from Illumina's careers page and normalized into a canonical job model.