Moonbug Entertainment

Moonbug Entertainment

Executive Assistant

New York, New York, United States

Sponsorship not specifiedDetected 7 days ago
Project ManagementOperations ManagementLogisticsVendor ManagementResearchLeadershipCommunicationCollaborationPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

  • We are looking for a forward-thinking professional who can innovate with AI tools to enhance planning and organizational efficiencies.
  • The ideal candidate is a detail-oriented self-starter who thrives in a dynamic environment, anticipates needs before they arise, and excels at juggling multiple priorities with discretion and professionalism.

Responsibilities

  • Provide direct administrative support to the CCO and VP of Brand Partnerships, including complex calendar management, extensive travel coordination, expense tracking, and meeting preparation.
  • Utilize modern prioritization tools to help executives manage competing demands and maximize their daily productivity.
  • Help prepare high-level presentations, reports, and other materials for leadership meetings and partner engagements.
  • Manage logistics for internal meetings, team gatherings, and company-wide events such as All Hands, offsites, and creative workshops.
  • Support special projects across departments, including office moves, process improvements, and cross-functional initiatives.
  • Support company event planning by overseeing budgets and timelines, managing vendors, and handling all guest communications.
  • Maintain a positive, well-organized office environment that reflects Moonbug's creative culture and fosters high staff morale.

Requirements

  • AI & Tech Savvy: A strong interest or proficiency in using AI tools (e.g., ChatGPT, Otter.ai, specialized scheduling plugins) to drive efficiencies.
  • experience with project management tools (e.g., Asana, Slack, Monday.com).
  • A strong interest or proficiency in using AI tools (e.g., ChatGPT, Otter.ai, specialized scheduling plugins) to drive efficiencies.
  • Mastery of Google Workspace and Microsoft Office; experience with project management tools (e.g., Asana, Slack, Monday.com).

Nice to have

  • 3+ years of experience in executive support, office management, or project coordination.
  • Previous on-desk assistant experience at a talent agency is strongly preferred, demonstrating the ability to handle a high-volume, fast-paced desk.

Company info

  • Thank you for considering the Executive Assistant role with Moonbug Entertainment, an award-winning global entertainment company inspiring kids everywhere to laugh, learn and grow.
  • The company is behind some of the biggest kids' entertainment brands in the world including CoComelon and Blippi.
  • Moonbug believes every child should have access to our entertaining and enriching content, which is why our shows are available on more than 150 video platforms globally including Netflix, Disney+, BBC iPlayer and YouTube Kids.
  • Moonbug is also a global leader in pre-school music and audio experiences, available on 100+ audio platforms globally.
  • Moonbug brands extend far beyond the screen to include streaming music, toys, games, books, live events, and even theme park exhibits.
  • Moonbug is part of Candle Media, an independent, creator-friendly home for cutting-edge, high-quality, category-defining brands and franchises.
  • By bringing together elite talent operating at the intersection of content, community, and commerce, it helps to position leading entertainment businesses for accelerated, sustainable growth in the current market and beyond.
  • A passion for creativity, collaboration, and contributing to a high-performing global team.
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This listing is sourced directly from Moonbug Entertainment's careers page and normalized into a canonical job model.