Reproductivefreedomforall

Reproductivefreedomforall

Senior Compliance and Payroll Specialist

Washington, D.C · Senior · Part-time

Sponsorship not specified$75k-$125kDetected 21 days ago
Project ManagementAccountingOperations ManagementProcess ImprovementProcurementPerformance ManagementLeadershipCommunicationCollaborationTime ManagementMicrosoft Office

About the role

  • The Senior Compliance and Payroll Specialist plays a critical role in ensuring accurate, timely payroll processing while driving operational excellence across day-to-day functions.
  • The role also contributes to reporting, system optimization, and continuous process improvement, helping to streamline operations and enhance organizational effectiveness.
  • They demonstrate sound judgment, discretion, and a commitment to equity and inclusion in supporting a diverse workforce.

Responsibilities

  • Manage full-cycle, bi-weekly payroll (including timecard review and follow-up) with a commitment to excellence, accuracy, and timeliness, ensuring all employees, salaried and hourly, are paid equitably and on schedule across departments and funding sources;
  • Collaborate with the Finance Department to reconcile payroll with general ledger accounts and ensure accurate posting of payroll expenses across restricted and unrestricted funds;
  • Lead payroll-related audit and reporting processes by preparing accurate, timely reports that support organizational transparency, compliance, and informed decision-making;
  • Maintain and update payroll policies and procedures to ensure clarity, compliance, and consistent documentation for grant compliance, financial audits, and board reporting;
  • Perform administrative tasks in support of the duties outlined herein and as needed and with collaboration with the Finance department.
  • Design, implement, and continuously improve operational systems, workflows, and SOPs to reduce gaps and increase scalability;
  • Manage departmental vendor relationships, contracts, and service-level agreements and support the procurement process;
  • Support the General Counsel & COO and Senior Director of Talent in managing strategic labor management relations deliberations;
  • Develop and track key operational metrics (e.g., payroll accuracy, processing timelines, ticket resolution, system utilization);
  • Support change management efforts tied to new systems, policies, or organizational shifts through project management and execution support;

Requirements

  • 5+ years of professional, relevant experience performing similar duties, with a demonstrated commitment to excellence, accountability, and continuous improvement;
  • Demonstrated expertise in payroll processing, including knowledge of 401(k) procedures, payroll compliance, and general HR practices, with a focus on accuracy, integrity, and equitable application of policies;
  • Experience with ADP, Employee Navigator, and Sage Intaact or similar platforms
  • Ability to quickly learn new systems, tools, and processes;
  • High level of integrity and ability to handle confidential information;
  • Proficiency in Google Workspace (especially Google Sheets) and/or Microsoft Office Suite, using tools to support effective communication, transparency, and data-driven decision-making;
  • Clear understanding of and commitment to Reproductive Freedom for All's mission, values, and goals, with the ability to apply those values in day-to-day work and decision-making;
  • Experience working in a 501 (c)(3) and 501 (c)(4) non-profit;
  • Familiarity with project management tools such as Monday.com;
  • Strong attention to detail and accuracy, with the ability to manage data entry, reconciliation, and reporting with a high level of precision and integrity
  • Proven ability to manage multiple priorities and meet deadlines, with excellent organizational, communication, and time management skills
  • Demonstrated initiative, ownership, and a proactive, solutions-oriented approach to work, with a commitment to operational excellence
  • Demonstrated commitment to diversity, equity, and inclusion, including applying equitable and inclusive practices in payroll administration, data management, and employee support processes
  • OPTIONAL: Nice-to-haves (or excited-to-learns):

Compensation

  • $75,000 - $125,000
  • Create and maintain tracking system for annual benefits reminders, to include FSA and health insurance open enrollment, Voya catch-up contributions;

Benefits

  • Reproductive Freedom for All centers diversity, equity, inclusion, and justice in our organization and our work.
  • Continuously learning from our history, we hold ourselves accountable to achieve reproductive freedom with equitable access for everybody.
  • Maintain accurate, up-to-date payroll records with a focus on transparency, equity, and data integrity, including new hires, terminations, compensation changes, tax status, and benefits deductions;
  • Prepare, review, and distribute W-2 and other required benefits tax documents in collaboration with ADP;
  • Respond to employee inquiries related to payroll, timekeeping, benefits deductions, and tax withholdings with responsiveness, clarity, and a people-centered approach, ensuring employees feel informed and supported;
  • Track and manage paid time off (PTO), including compensatory time, sick leave, and leave of absence records to ensure accurate accruals and usage reporting;
  • Routinely compare FSA, HSA, and health insurance enrollment information on Employee Navigator against deductions records in ADP to ensure accuracy;
  • Assist the Senior Director of Talent with benefits administration and respond to employee inquiries;
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