Administrative Assistant

Boston, Massachusetts, United States of America · Full-time

Sponsorship not specifiedDetected 5 days ago

ExcelLogisticsCustomer SupportResearchCommunicationCollaborationPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

Eaton Vance Equity is part of Morgan Stanley Investment Management and comprises six long-tenured investment teams employing bottom-up, research-driven investment approaches focused on delivering strong risk-adjusted returns for clients globally.
The team culture emphasizes collaboration, accountability, intellectual curiosity, and operational excellence.
This is a full-time, in-office position supporting two Portfolio Managers, investment professionals, and the broader team.

Manage complex calendars, schedule meetings, and coordinate across multiple internal and external stakeholders.
Coordinate domestic and international travel, prepare detailed itineraries, and manage travel logistics.
Provide administrative support to Portfolio Managers, analysts, and other investment professionals.
Prepare presentations, reports, meeting materials, and marketing documents.
Maintain compliance records, recurring reports, and other administrative documentation.
Partner with Technology, HR, Compliance, Finance, Facilities, and other internal teams to resolve operational needs.
Support department meetings, events, and special projects while identifying opportunities to improve administrative processes.

3+ years of administrative or executive assistant experience, preferably within financial services or another professional services environment.
High degree of professionalism, discretion, and sound judgment.
Strong proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
Ability to quickly learn Bloomberg, FactSet, Concur, CRD, and other firm applications.
Ability to anticipate needs and solve problems independently.
Exceptional organizational skills with outstanding attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
Positive, collaborative team player with a proactive mindset.
Strong customer service orientation and commitment to operational excellence.

Associate's or Bachelor's degree preferred, or equivalent professional experience.
Preferred Characteristics
Experience supporting senior executives or investment professionals is preferred.

Expected base pay rates for the role will be between $80,000 and $100,000 per year at the commencement of employment.

We are seeking an Administrative Assistant to support the Eaton Vance Equity investment team in Boston.

Prepare and reconcile expense reports accurately and on time using firm systems.
Coordinate onboarding, technology requests, office logistics, and workspace needs.

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