Evolver
Executive Assistant & Officer Manager
Palo Alto, CA · Senior
Sponsorship not specifiedDetected 125 days ago
LogisticsLeadershipCommunicationOrganizational Skills
About the role
- This role is responsible for managing executive calendars, coordinating meetings and travel, and ensuring the office runs smoothly.
- The ideal candidate is proactive, detail- oriented, and enjoys working in a fast- paced startup environment while supporting multiple senior leaders.
Responsibilities
- Executive Support
- Manage complex calendars for 3 + executives, including internal meetings, customer calls, and leadership coordination
- Support coordination of leadership meetings, board meetings, and investor meetings
- Manage the front desk and greet visitors, candidates, and partners
- Manage relationships with office vendors, building management, and service providers
- Order and maintain office supplies and equipment
- Manage meeting room reservations and shared office spaces
- Help maintain an organized, welcoming, and productive office environment
- Support operational tasks that help the leadership team and broader company run smoothly
Requirements
- 1+ years of experience in an Executive Assistant, Office Manager, or similar role
- Experience supporting senior leaders
- Strong organizational and time- management skills
- Excellent communication and interpersonal skills
- Ability to prioritize tasks and manage multiple requests in a fast- paced environment
- Comfortable working in person in Palo Alto 3- 4 days per week
- Proactive and highly organized
- Strong attention to detail
- Professional and welcoming presence in the office
- Comfortable interacting with executives, candidates, and external partners
- Thrives in a startup environment with evolving priorities
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This listing is sourced directly from Evolver's careers page and normalized into a canonical job model.