JKZ LLP

Legal Secretary - Family Law

San Francisco, CA

Sponsorship not specifiedDetected 44 days ago

ExcelLogisticsCommunicationOrganizational SkillsMicrosoft Office

About the role

This position requires that the Legal Secretary - Family Law be extremely detail-oriented, organized, critical about accuracy, spelling and grammar and possess the ability to prioritize and follow up.
This role requires a self-starter who is willing and open to learning new skills as well as taking initiative and being proactive.
Direct Reports: N/A Essential Duties and Responsibilities, including but not limited t o: 1.

Document Preparation & Production
Format, proofread, and finalize legal documents for all FL matters, including declarations, pleadings, motions, discovery, settlement proposals, and email correspondence.
Prepare and assemble documents for signature, exhibit sets, and document binders.
Manage redlines, versions, and document revisions for attorneys and paralegals.
Ensure all documents comply with firm formatting standards and jurisdiction-specific requirements.
Create hearing binders, mediation/settlement conference materials, and trial binders. 2. Client Communication & Coordination
Serve as a primary administrative point of contact for clients to schedule meetings, signings, and document-review appointments.
Coordinate electronic signing or notary arrangements for client documents.
Maintain attorney and practice area calendars, including client meetings, court hearings, mediation sessions, settlement conferences, and discovery deadlines.
Enter deadlines for Requests for Orders, responsive pleadings, mandatory disclosure exchanges, financial documents, discovery and mediation appointment windows.

To perform this job successfully, an individual must be able to satisfactorily perform all essential duties.
The requirements listed below are representative of the knowledge, skill, and physical and mental abilities required.
Consistent ability to follow procedures, naming conventions, and workflow standards.
Ability to stay organized, focused, and composed in a fast-paced environment.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Assist clients in submitting required information and documentation.
This is a very fast-paced environment, and the Legal Secretary - Family Law must be able to multitask and assist attorneys with a voluminous caseload.

Prolonged periods of sitting, reading, and working at a computer.
Occasional lifting of files or materials up to 15 pounds.
One (1) to three (3) years of recent experience as a Legal Secretary or other administrative assistant position in a law firm or file management organization preferred.
Knowledge, Skills & Abilities
Strong written and verbal communication skills with professional, client-service-oriented demeanor.
Strong organizational skills and ability to work collaboratively with attorneys, paralegals, and staff.
Familiarity with family law procedures, Judicial Council forms, custody-evaluation paperwork, and mediation logistics.
Ability to track billable time accurately.

Legal Secretaries are expected to model and uphold JKZ's mission, vision, and values in all professional interactions and to consistently produce work that meets or exceeds the JKZ Standard.

JKZ LLP is an equal opportunity employer committed to creating an inclusive and diverse workforce.

This listing is sourced directly from JKZ LLP's careers page and normalized into a canonical job model.