Skildai Careers

Workplace Manager

San Mateo, CA

Sponsorship not specifiedDetected 9 days ago

Machine LearningJiraLogisticsCommunicationOrganizational Skills

About the role

We believe massive scale through data-driven machine learning is the key to unlocking these capabilities for the widespread deployment of robots within society.
Our team consists of individuals with varying levels of experience and backgrounds, from new graduates to domain experts.
This role sits at the intersection of workplace, people operations, employee experience, and office operations.

Own daily workplace operations for the San Mateo office, ensuring the office is clean, organized, stocked, functional, welcoming, and guest-ready.
Serve as the front-of-house owner for employees, candidates, guests, vendors, and partners.
Manage reception, visitor experience, mail, packages, guest coordination, front desk presentation, and office communications.
Maintain high standards for conference rooms, shared spaces, cafeterias, kitchens, printer areas, supplies, and employee amenities.
Own food, beverage, snacks, office supplies, printer supplies, and recurring workplace inventory.
Manage workplace vendors, including janitorial, catering, snacks and beverages, building management, office supplies, maintenance, and repair vendors.
Partner with People Operations and Recruiting on onboarding, employee experience, office rituals, celebrations, and moments that matter.
Partner with Facilities on physical workplace needs, including desk setups, furniture moves, repairs, storage, shipments, and space resets.
Support seating, desk changes, team moves, space planning, and office organization as the company grows.
Build lightweight workplace processes, checklists, vendor documentation, office standards, and recurring routines.

4+ years of experience in workplace experience, office management, people operations, hospitality, facilities coordination, or a similarly hands-on, people-facing role.
Proven ability to independently run day-to-day office operations with strong ownership and minimal direction.
Comfort being front-desk based, highly visible, and close to the center of office activity.
Strong service orientation and genuine care for creating an excellent employee, candidate, and guest experience.
Experience managing vendors, office supplies, food and beverage programs, onboarding logistics, events, seating, mail/packages, and workplace requests.
Excellent judgment, organization, follow-through, and attention to detail.
Clear, warm, and professional communication with employees, candidates, vendors, and leadership.
Proficiency with Google Workspace, Slack, and workplace request or ticketing systems such as Jira, Freshservice, ServiceNow, or similar.

At Skild AI, we are building the world's first general purpose robotic intelligence that is robust and adapts to unseen scenarios without failing.
Relevant industry experience is important, but ultimately less so than your demonstrated abilities and attitude.
We are looking for passionate individuals who are eager to explore uncharted waters and contribute to our innovative projects.
We are looking for someone who can independently run the office day to day, anticipate needs, manage vendors, coordinate across Operations, People, Recruiting, IT, Security, and Facilities and help create a workplace where employees can do their best work.

This listing is sourced directly from Skildai Careers's careers page and normalized into a canonical job model.