Providence Health Care

Program Administrative Assistant, Long Term Care

Vancouver, BC, CA

Sponsorship not specifiedDetected 1 day ago

Data AnalysisProject ManagementStrategic CommunicationsAccountingExcelHRPatient CareLeadershipCommunicationPublic SpeakingMicrosoft Office

About the role

Salary The salary range for this position is CAD $25.26/Hr. - CAD $33.15/Hr.
Working alongside a dedicated team of administrative professionals, you will play an essential role in keeping operations running efficiently while contributing to the success of important healthcare programs and projects.
What You Bring Education High School Diploma Completion of a recognized secretarial or business program Three (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.

Prepare and manage reports, presentations, databases, and program documentation using a variety of software tools to support decision-making, projects, data analysis, and organizational initiatives.
Performs other related duties as assigned.

Skills and Abilities Ability to handle multiple complex and competing priorities.
Ability to communicate effectively both verbally and in writing.
Ability to set priorities and meet deadlines.
Ability to work with minimal supervision.
Ability to keyboard at 60 WPM.
Ability to take and transcribe minutes of meetings.
Knowledge and use of MS Visio and web publishing software would be an asset.
Working knowledge of basic bookkeeping/accounting procedures and concepts.
Education High School Diploma Completion of a recognized secretarial or business program Three (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.
Effective interpersonal skills and ability to maintain harmonious working relationships with others.
Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g. Excel, Access, PowerPoint, Outlook), related databases and the Internet.

A competitive salary: The salary range for this position is $25.26/hr to $33.15/hr, depending on experience.
The salary range for this position is $25.26/hr to $33.15/hr, depending on experience.

We respect the diversity, dignity, and interdependence of all individuals.
We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents Your Day-To-Day Provide comprehensive administrative support to Program Directors, Physician Leaders, and Operations Leaders by managing calendars, correspondence, office operations, records, filing systems, and priority communications.
Coordinate meetings, events, and leadership activities by scheduling appointments, preparing agendas and minutes, arranging venues, catering, equipment, and ensuring all follow-up actions are completed.
Support confidential operational and human resources processes including recruitment activities, interview coordination, employee documentation, medical-legal correspondence, labor relations matters, and physician billing administration.
Assist with program planning, financial, and project management activities by processing invoices and expenditures, supporting capital planning and renovations, maintaining on-call rosters, coordinating stakeholder communications, and contributing to key program and organizational projects.
Paul's Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.

This listing is sourced directly from Providence Health Care's careers page and normalized into a canonical job model.