University of Saskatchewan

University of Saskatchewan

Academic Programs and Operations Specialist, College of Dentistry

Saskatoon, SK, CA

Sponsorship not specifiedDetected 31 days ago
Data AnalysisStakeholder ManagementLogisticsLeadershipCommunicationCollaborationProblem SolvingCritical ThinkingMicrosoft Office

About the role

  • Primary Purpose The Academic Programs and Operations Specialist is a key position within the Academic Deans Office (ADO), supporting the strategic and operational execution of academic programming in the College of Dentistry.
  • It involves multi-level collaboration with faculty, students, senior administration, and external stakeholders.
  • The incumbent ensures academic processes align with university and accreditation standards while advancing the college's strategic goals.

Responsibilities

  • Provide administrative support to the Senior College administration, ensuring full preparation for all commitments, including gathering or creating background and meeting material.
  • Support committees by coordinating meetings, working with the chair to create agendas, take minutes, and support the chair to make progress on committee action items between meetings.
  • Provide support for admissions activities and work closely with the Admissions Coordinator on applicant recruitment, communications, and administrative processes.
  • Provide program administrative support to all collegial processes.
  • Support the coordination and documentation of program accreditation and quality assurance processes, including data analysis, evidence gathering, and stakeholder communication Provide high-level administrative support for processes within the College of Dentistry programs.
  • Plan workflow; prepare and maintain records; track and adhere to deadlines; draft documents and reports; and apply policy and procedures, providing input to support continuous improvement.
  • Serve as a key resource for the development, implementation, and monitoring of academic policies, procedures, and compliance across programs Provide operational support for program administration including course scheduling support, exam logistics, and student records oversight Support the ADO in academic governance and collegial processes.
  • Provide day-to-day support to the College of Dentistry programs (including general communications, supplies and equipment management, and staff access).
  • Assist in the development of course timetable and completion of Class Build processes.
  • Ability to manage competing priorities and meet strict deadlines under pressure.

Requirements

  • Proficiency in Microsoft Office and institutional systems such as Banner, Degree Works, RMS Recruit, and PAWS.
  • Minimum two to five years of experience in a post-secondary academic setting is preferred.

Benefits

  • Experience working within health sciences or professional college is preferred.
  • Qualifications Education: Undergraduate degree in a relevant field (e.g., education administration, health sciences, business).
  • An equivalent combination of education and directly relevant experience may be considered.
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This listing is sourced directly from University of Saskatchewan's careers page and normalized into a canonical job model.