Breakthrough Energy

Breakthrough Energy

Operations Specialist

Denver, CO

Sponsorship not specified$90k-$98kDetected 20 days ago
TypeScriptCRMExcelLogisticsCadenceResearchCommunicationCollaborationOrganizational SkillsMicrosoft OfficeSharePoint

About the role

  • Breakthrough Energy seeks a detail-oriented and operationally minded Operations Specialist to join our GRIDS program.
  • The Operations Specialist will be the connective tissue that keeps GRIDS operations running on time and on track.
  • The ideal candidate is highly organized, executes reliably in a fast-moving environment, has an eye for spotting gaps in systems and processes, and is excited to contribute to a mission with global impact.

Responsibilities

  • Help maintain consistent and effective operational rhythm for the GRIDS program by preparing meeting agendas and pre-read materials in partnership with the Operations Manager, coordinating recurring meeting cadences, and driving action items and follow-ups to timely completion.
  • Maintain CRM hygiene and partner-tracking data quality, including identifying duplicates, inconsistencies, and missing context that could distort how the team understands its relationships and commitments.
  • Support the Operations Manager in implementing and maintaining the GRIDS CRM and related operational tooling.
  • Build, improve, and maintain dashboards that surface program status, partner engagement, and upcoming commitments.
  • Provide calendar and travel coordination support to the Director team, calibrated to each Director's preferences and working style.
  • In partnership with the Operations Manager monitor, maintain and suggest improvements to the GRIDS SharePoint site, including periodic audits for staleness, duplication, and gaps; ensuring program materials are organized, accessible, and posted in a timely fashion.
  • Identify and propose improvements to GRIDS' operational processes - including how the team coordinates with the broader Breakthrough Energy teams, systems, and standards - and partner with the Operations Manager to implement them.
  • Conduct research and provide analytical support to the Research & Analytics team on topical areas relevant to the GRIDS program, including periodic deep dives on specific topics as requested, building subject matter familiarity over time.
  • Support grant administration workflow in partnership with the Operations Manager and Directors.

Requirements

  • Meticulous attention to detail and strong track record of reliable, high-quality execution.
  • Ability to thrive in ambiguity and navigate a rapidly evolving environment, while consistently meeting commitments and looking to grow personal skillsets.
  • Strong collaboration skills and the ability to work effectively across cross-functional internal teams.
  • Experience with modern project and knowledge management tools, such as Asana.
  • Candidate shows a track record of not just following processes but improving them.
  • Candidates must be based in a state where Breakthrough Energy is registered or already has an established
  • Some experience supporting event planning or convening logistics (workshops, conferences, working group meetings, or similar).
  • Experience providing calendar and travel coordination support for director-level or senior leaders.
  • Some exposure to grant administration, contract tracking, or related back-office workflows.
  • Limited travel, primarily for occasional team or convening events.

Nice to have

  • 2-4 years of experience in program operations, program coordination, executive support or a closely related role, ideally in a fast-paced or mission-driven environment.
  • Proficiency with Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, OneNote, SharePoint) with SharePoint power-user experience a particular plus.

Skills

  • Strong written and verbal communication skills, with an emphasis on clear, concise internal communication.
  • Demonstrate strong interpersonal and communication skills, both written and/or

Compensation

  • The starting salary range for this position is 90,000 - $98,000 annually.
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