The Childrens Hospital Of Philadel

Admin & Clinical Services Coordinator - Cardiology

Philadelphia Campus- Main Hospital · Part-time

Sponsorship not specified$26k-$32kDetected 9 days ago

Computer VisionComplianceExcelHIPAAEpicPatient CareResearchCommunicationTime ManagementPublic SpeakingOrganizational SkillsMicrosoft Office

About the role

SHIFT: Day (United States of America) Seeking Breakthrough Makers Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives.
CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs.
CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

Perform advanced administrative tasks and organization to support all aspects of the academic mission: clinical, research, teaching. Typically provide support to multiple faculty and/or members of the team.
Manage significant volumes of clinical care coordination and functions including intake, triage, communication, documentation and scheduling for patient families. Perform patient IP intake duties as needed.
CSU units. Partner with clinical teams to ensure timely follow-up care for patients and to optimize schedules, fill rates and access.
Provide complex patient access services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders. May provide guidance and support to Access Center schedulers.
Assist with the maintenance of systems, procedures, and methods for record keeping and reporting. Design/implement organizational systems to support faculty and care teams.
Provide administrative support and organization for faculty academic activities (ex. CV updating, FEDs, promotional dossiers, presentations etc.)
Schedule and provide administrative support for complex meetings, interviews, committees, conferences. Maintain complex faculty calendars. Ensure meeting materials are prepared/distributed.

Work closely with Social Work for adequate workflow of transfer patients Collect and communicate demographic and/or clinical information required for clinical service and/or medication authorization.
Other duties and administrative support projects as required.
High School Diploma / GED Required
At least three (3) years Progressively responsible administrative support in an academic, ancillary or office setting Required

Basic knowledge of medical terminology and protocols (Required proficiency)
Basic knowledge HIPAA regulations (Required proficiency)
Intermediate proficiency with electronic medical record software (EPIC) (Required proficiency)
Intermediate proficiency with word processing software (Microsoft Word) (Required proficiency)
Intermediate proficiency with spreadsheet software (Microsoft Excel) (Required proficiency)
Basic proficiency with presentation software (Microsoft PowerPoint) (Required proficiency)
Excellent verbal and written communications skills (Required proficiency)
Excellent interpersonal skills (Required proficiency)
Excellent organizational skills (Required proficiency)
Strong time management skills (Required proficiency)
Solid conflict resolution skills (Required proficiency)
Ability to maintain confidentiality and professionalism (Required proficiency)

$25.50 - $31.85 Hourly
Salary ranges are shown for full-time jobs.
If you're working part-time, your pay will be adjusted accordingly.
At CHOP, we are committed to fair and transparent pay practices.
Factors such as skills and experience could result in an offer above the salary range noted in this job posting.
Click here for more information regarding CHOP's Compensation and Benefits.

Responsible for initiation and/or tracking of important clinical and academic correspondence (ex. letters to referring physicians, letters of medical necessity, FMLA patient letters etc.)

Key contact for and communication with/information retrieval from external customers inclusive of referring physicians, home care companies, outside hospitals, external labs, University contacts etc.

This listing is sourced directly from The Childrens Hospital Of Philadel's careers page and normalized into a canonical job model.