Castle Management, LLC
Assistant Property Manager- HOA
Wellington, FL, US
Sponsorship not specifiedDetected 730 days ago
NegotiationExcelPerformance ManagementCustomer SupportControlsCommunicationProblem SolvingMentoringOrganizational SkillsMicrosoft OfficeSharePoint
About the role
- Overview The Assistant Property Manager is responsible for supporting the Property Manager on site with any delegated administrative, financial, or operational tasks.
- Promptly investigates and makes a full written report of all accidents or claims for property damage and personal injury, including work-related injuries, and properly reports it within the appropriate timelines to the appropriate party.
Responsibilities
- Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.
Requirements
- Ability to quickly and easily navigate property/buildings are required to meet the job functions.
- Ability to detect auditory and visual emergency alarms.
- Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.
- Ability to respond verbally in an understandable, professional manner in person and over the telephone.
- Ability to work extended hours and weekends if needed.
- May be required to travel for training sessions off-site on an ad-hoc basis.
Nice to have
- Complying with all reporting requirements outlined in the Management Services Agreement Complying with meeting requirements outlined in Florida Statue 718.
- Solicits, reviews, and compiles bid analysis sheets for Board Review for maintenance, construction, and other community projects, as well as services deemed to be in the best interests of the Association.
- Draft RFPs (Requests for Proposals) as needed before bidding on large projects to ensure that the data received is comparable across all vendors.
- Acts as liaison with legal counsel and other Association vendors as necessary to conduct Association business.
- Management of staff, including performance management, payroll approval, and coaching.
- Resolves and follows up on all complaints/issues and reports to the Property Manager.
- Oversee and gather information and data for vendors.
- Assists with vendor and invoice reconciliation.
Skills
- The Assistant Property Manager provides exemplary service consistent with the Castle Group's values and mission.
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