Vanguard
Administrative Associate - Personal Wealth CXD Enablement team
Malvern, PA
Sponsorship not specifiedDetected 1 day ago
ExcelCommunicationCollaborationProblem SolvingTime ManagementPublic SpeakingOrganizational SkillsMicrosoft OfficeSharePoint
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odds of building a lasting career here
36Risky
Cap-exempt (no lottery)0
Sponsors this role75
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
Thin sponsorship signal and lottery-bound. A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.
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About the role
- Looking for a highly organized, proactive professional who thrives behind the scenes and keeps teams running smoothly.
- Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants. - Schedules meetings, coordinate's location, notifies parties, and tracks attendance.
- Makes travel arrangements and orders refreshments if necessary. - Follows established procedures and guidelines, with opportunity to exercise independent judgement.
Responsibilities
- Maintains calendar for department and leader.
- Participates in special projects and performs other duties as assigned.
Requirements
- Ability to multitask and handle confidential information with discretion.
- Demonstrated problem-solving skills and the ability to exercise sound judgment in a fast-paced environment.
- Minimum of three years' administrative or related experience, preferably in a medium-to-large department in a corporate setting.
- Good to have skills in calendar management, travel coordination, meeting planning, documentation, data entry, and internal/external communication.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and familiarity with office productivity tools such as SharePoint and Teams.
- Strong time management, attention to detail, organizational skills, and verbal/written communication are essential.
- Professional demeanor and the ability to work independently or as part of a team.
- Special Factors
- Sponsorship
- Vanguard is not offering visa sponsorship for this position.
- About Vanguard
- At Vanguard, we don't just have a mission-we're on a mission.
Nice to have
- High school diploma or an equivalent combination of training and experience
- Associate's degree or related degree preferred.
Benefits
- Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants.
Company info
- About Vanguard At Vanguard, we don't just have a mission-we're on a mission.
Visa & Work Authorization
- Vanguard is not offering visa sponsorship for this position.
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This listing is sourced directly from Vanguard's careers page and normalized into a canonical job model.