Humanly
Executive Assistant & Office Manager
Seattle-Bellevue
Sponsorship not specifiedDetected 34 days ago
Project ManagementLogisticsCadenceLeadershipCommunication
About the role
- Prepare the CEO for meetings with briefs, context, and follow-ups
- Track action items and ensure follow-through
- Coordinate travel, logistics, and key events
Responsibilities
- AI is core to what we build, and we're intentionally building a workplace where it's embedded in how we work too.
- Own and optimize the CEO's calendar, ensuring time is consistently spent on highest-impact priorities
- Proactively manage scheduling, conflicts, and prioritization
- Manage inbound communications and act as gatekeeper when needed
- Support preparation for board meetings, leadership meetings, and external engagements
- Help drive operational cadence (weekly leadership meetings, all-hands, etc.)
- Organize and maintain key documents, notes, and internal resources
- Own the operating system behind the CEO.
- Collaborate with a diverse and passionate team dedicated to transforming the hiring landscape
- Company retreats and team building events!
Skills
- We recently closed a $25M
Compensation
- Competitive compensation + equity
Benefits
- Competitive compensation + equity
- Company sponsored medical, dental, and vision plans for employees
- Learning & development stipend
- Wellness stipend
- 12 weeks fully paid parental leave
Company info
- Help create a positive, welcoming office environment
- Support team events, offsites, and company gatherings
- Assist with the onboarding experience for new hires
- Be a connector across teams and help maintain strong internal relationships
- Reinforce company culture through day-to-day interactions
- 3+ years of executive assistant or chief of staff experience, ideally supporting a C-suite executive at a fast-paced startup
- Mastery of calendar management, travel coordination, and executive communications - you can run a complex CEO schedule without losing a beat
- Strong organizational and project coordination skills - you track what's moving, what's stalled, and who needs a nudge
- High attention to detail and operational rigor - things don't slip through on your watch
- Excellent written and verbal communication - you can synthesize a board meeting into three clear bullets or draft an email the CEO would send as-is
- Experience owning office operations - vendors, budgets, facilities, and the details that make a workplace great
- Builder mindset - you see gaps and close them, without waiting to be asked
- High discretion and judgment - you're in the room (and the inbox) for things that matter, and you treat it that way
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This listing is sourced directly from Humanly's careers page and normalized into a canonical job model.