SEOK
Administrative Assistant Building Coordinator
Durant, OK, US
Sponsorship not specifiedDetected 82 days ago
CanvaCommunicationMicrosoft Teams
About the role
- SUMMARY The Coordinator for the Office of Student Life works closely with the Office for Student Affairs and under the direction of the Director of Student Engagement.
- The Coordinator will work daily with individual students to resolve problems, provide needed information, explain University policies and procedures, and route students to appropriate offices for assistance.
- This includes generating work orders and managing bookings with appropriate personnel and resources.
Responsibilities
- Major responsibilities include but are not limited to: Providing professional administrative, clerical, and reception support, including scheduling and coordinating meetings; initiating improvements in the systems of the Office for Student Life; maintaining records; completing professional and student travel; and overseeing filing systems.
- Preparing correspondence, both internal and external; preparing and proofreading important documents, forms, and communications with strong attention to detail, accuracy, and professionalism.
- Responsible for the booking, set ups and day-to-day use of the Student Union with the support of the OSL student works and Director of Student Engagement.
- Supporting Student Life internal marketing and communication efforts, including familiarity with Facebook, Instagram, and X (Twitter), and use of professional tools such as Microsoft Teams (coordination and scheduling), Dropbox (file storage/version control), and Canva (basic design for flyers/signage/social graphics) as assigned by the Director of Student Engagement.
- The Coordinator will cross-train with the secretary for the Office of Student Affairs and spend time working in both offices as needed to maintain continuity.
- Perform other duties as assigned.
- The Coordinator works independently in performing detailed administrative duties and skilled coordination tasks to support Student Life programs, communications, reservations, and day-to-day operations.
Requirements
- Must have a working knowledge and understanding of FERPA, workplace laws, the Student Handbook and the Academic Policies and Procedures Manual and be able to apply those laws in the workplace.
Benefits
- Working flexible hours as needed (morning/afternoon/evening) to provide professional staff representation at events and involvement activities.
- The Director of Student Engagement and student workers assist with coverage; however, the Coordinator shares responsibility for professional coverage as assigned.
This listing is sourced directly from SEOK's careers page and normalized into a canonical job model.