Ventas
Executive Assistant & Office Coordinator
NY - New York, USA · Director
No sponsorship$95k-$130kDetected 61 days ago
AccountingExcelLogisticsResearchCommunicationPublic SpeakingMicrosoft Office
About the role
- The Executive Assistant & Office Coordinator is responsible for supporting the Senior Managing Director, Investments and other executives while ensuring a well-maintained and efficient office environment.
- Serve as a primary point of contact for internal and external communications while maintaining strict confidentiality.
- Prepare and organize reports, presentations and correspondence for executive leadership.
Responsibilities
- Manage executive calendars, travel arrangements, meeting coordination and expense reporting.
- Provide administrative support to executives, managers and staff, including document management and recordkeeping.
- Manage vendor relationships, office services and facilities requests in partnership with building management.
- Maintain office and kitchen inventory, ensuring timely ordering, stocking and organization of supplies.
- Support office logistics and culture initiatives including onboarding coordination, guest support, company events and special projects.
- Backed by strong financial performance and a collaborative culture, Ventas has the capital, capabilities and relationships to deliver superior value.
Requirements
- Bachelor's degree in Business, Accounting, Finance, or a related field.
- Must be located in New York, NY surrounding area or willing to relocate for the duration of employment.
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
- Positive, proactive attitude and willingness to adapt to evolving organizational needs by assuming additional or ad hoc responsibilities as required.
- High degree of professionalism and discretion in handling confidential information.
- Must be legally authorized to work in the United States without need for employer sponsorship now or in the future
- 5+ years of executive administrative support experience, ideally in a financial services, investment banking, or private equity setting.
- Willingness to adapt and thrive in a blended work environment with 4-days in office, seamlessly transitioning between remote work and in-office operations.
- Proven ability to effectively support and communicate with top executives in a dynamic, fast-paced environment.
- Experience managing outside relationships including copier/printer vendors, delivery services, and building personnel.
- The estimated base salary range for this position is $95,000-$130,000 per year. This range reflects a good-faith estimate of the base salary Ventas reasonably expects to pay at the time of posting. Actual base pay will be determined based on work location, skills, qualifications, relevant experience, and business needs.
- In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off, and other wellness benefits under applicable plan terms.
- #LI-Hybrid
- Ventas, Inc. offers a competitive compensation and benefits package to the successful candidate.
Compensation
- The estimated base salary range for this position is $95,000-$130,000 per year.
Benefits
- Ventas is a leading S&P 500 company enabling exceptional environments that benefit a large and growing aging population.
Visa & Work Authorization
- Must be legally authorized to work in the United States without need for employer sponsorship now or in the future
This listing is sourced directly from Ventas's careers page and normalized into a canonical job model.