Arspharmaceuticalsoperationsinc
Executive Assistant to CEO & ELT
San Diego, California, United States · Exec · Full-time
Sponsorship not specified$130k-$145kDetected 1 day ago
Data EngineeringProject ManagementExcelLogisticsFDA RegulatoryLeadershipCommunicationCollaborationTime ManagementOrganizational SkillsMicrosoft OfficeSharePoint
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33Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds (Level III)83
Fits your clock70
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About the role
- Serving as an extension of the CEO office, this role acts as a primary liaison between executive leadership, the Board of Directors, cross-functional teams, and key external stakeholders in a fast-paced corporate environment.
- This role is a hybrid work environment requiring an onsite presence at our Corporate Office in the Carmel Valley area of San Diego.
- Direct end-to-end travel arrangements (domestic/international), ground transportation, detailed itineraries, and expense reporting.
Responsibilities
- Manage and optimize the CEO's complex, rapidly changing calendar, anticipating scheduling conflicts and prioritizing high-impact commitments.
- Provide targeted calendar, travel, and administrative support to designated C-suite/ELT members as needed.
- Draft, format, and assemble board decks, governance documents, meeting agendas, and official minutes.
- Assist with logistics and scheduling for quarterly earnings calls, investor conferences, and high-level partner meetings.
- Maintain highly confidential company records, files, and contracts with absolute discretion.
- Executive Support & Calendar Management:
- Board of Directors & Leadership Support:
Nice to have
- Bachelor's degree in business administration preferred
- Proficiency with Microsoft (Outlook, Word, Excel, PowerPoint), SharePoint, and other cloud collaboration tools. (MS Teams/Zoom)
Skills
- Ability to thrive in a fast-paced, high-growth environment
- Strong project management and collaboration skills
- Exceptional organization, time management, and prioritization skills
- Excellent written and verbal communication skills
- Ability to function independently and under pressure
- Familiarity with Concur or other types of expense software for travel and expense reporting
Compensation
- At ARS, we are proud to offer a highly competitive compensation & benefits package.
Company info
- ARS Pharmaceuticals is a fast-growing, innovative company dedicated to transforming the treatment of severe allergic reactions with neffy®, the first and only FDA-approved needle-free epinephrine product.
- If you're motivated to make a meaningful impact, this is your opportunity to join a collaborative, entrepreneurial, and inclusive culture.
- Plan and execute C-suite offsites, corporate all-hands meetings, investor event logistics, and key company-wide functions.
Visa & Work Authorization
- r those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic info
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