University of Chicago

University of Chicago

Temporary Program Assistant

Chicago, IL, USA · Contract

Sponsorship not specifiedDetected 1 day ago
StatisticsCRMLogisticsProcurementResearchLeadershipCommunicationCollaborationAdaptabilityOrganizational SkillsMicrosoft Office

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

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Employer immigration record

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Files H-1B transfers

2 transfer filings in the last year, covering 2 workers. Median labor-condition decision: 8 days. An employer that already files transfers is one that can take over an existing H-1B.

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About the role

  • Because programs operate in cycles, the emphasis shifts throughout the year:
  • recruitment intensifies ahead of enrollment deadlines, while program-implementation and event-logistics tasks take precedence during delivery periods.
  • Because programs operate in cycles, the emphasis shifts throughout the year: recruitment intensifies ahead of enrollment deadlines, while program-implementation and event-logistics tasks take precedence during delivery periods.

Responsibilities

  • Own mid-funnel recruitment and prospective-participant conversion, complementing graduate assistants, who concentrate on higher-volume, top-of-funnel outreach.
  • Manage event operations in Slate, including participant and prospect registration, communications, and tracking.
  • Support alumni engagement and ongoing relationship management to strengthen referrals, repeat enrollment, and B2B pipelines.
  • Support business-to-business (B2B) follow-ups and support relationships with employers and partner organizations that drive enrollments.
  • Manage and grow the unit's credential-programs LinkedIn page as a channel for audience-building and engagement.
  • Manage participant registration for in-person sessions.
  • Negotiate and manage hotel contracts and bookings.

Requirements

  • The Program Assistant serves as the central, go-to resource for recruitment support and program administration across the unit's portfolio of non-degree and credential programs at the Harris School of Public Policy.
  • When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Nice to have

  • One year of experience in administrative coordination, program/event operations, recruitment, or a comparable role required.
  • Experience with Slate CRM, Oracle financials, and/or GEMS, or demonstrated ability to learn enterprise systems quickly preferred.
  • Event-planning and logistics experience, including travel booking and vendor coordination preferred.
  • Familiarity with procurement and university financial and enrollment processes preferred.

Skills

  • High attention to detail and accuracy, particularly with financial and enrollment records.
  • Excellent written and verbal communication and a service-oriented approach with internal and external stakeholders.
  • Proficiency with standard productivity and communication tools (e.g., Microsoft Office / Google Workspace).
  • Discretion and sound judgment in handling confidential participant, personnel, and financial information.
  • Resume
  • Required Documents:
  • Temporary Staff
  • Scheduled Weekly Hours
  • Drug Test Required
  • Health Screen Required
  • Motor Vehicle Record Inquiry Required

Compensation

  • $20.00 The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
  • The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.

Benefits

  • This position is not eligible for benefits.
  • Benefits Eligible

Equal opportunity

  • Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
  • Job seekers in need of a reasonable accommodation to complete the
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This listing is sourced directly from University of Chicago's careers page and normalized into a canonical job model.