Wise
Senior Payroll Specialist
Austin, , United States · Senior
Sponsorship not specifiedDetected 35 days ago
C++ComplianceAccountingExcelAuditingVendor ManagementHRISInternal Audit
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About the role
- We're currently hiring for a Senior Payroll Specialist based in Austin to join our global Payroll Team.
- You'll be responsible for the accurate, effective, and timely processing of your multiple payrolls/ countries for each pay period.
- We believe teams are strongest when they are diverse, equitable and inclusive.
Responsibilities
- Documentation: Maintain meticulous historical payroll files and comprehensive audit trails for all processed cycles.
- Vendor management: Partner with third-party payroll vendors and tax advisors to maximize accuracy, minimize errors, and drive processing efficiencies.
- Cross-functional support: Collaborate with the wider Payroll team and the Senior Payroll Lead to provide transaction support and cross-train across different regions to ensure team redundancy.
- Query resolution: Manage first- and second-line payroll inquiries from employees, internal teams, and external providers, ensuring strict adherence to established Service Level Agreements (SLAs).
- Audit support: Lead internal audit preparations and directly respond to regulatory agency inquiries and notices.
- Subject Matter Expertise: Maintain up-to-date knowledge of changing global payroll regulations and compliance standards, serving as a regional expert for the organization.
- Continuous improvement: Drive efficiencies in current workflows and contribute to implementing new processes.
- Standard operating procedures: Develop and document robust, detailed processes to ensure consistent, high-quality payroll execution as Wise continues to grow.
- Demonstrated capability to navigate ambiguity, thrive in fast-paced environments, and independently develop innovative solutions amid shifting priorities.
- We're people building money without borders - without judgement or prejudice, too.
Requirements
- 3+ years of hands-on experience utilizing Workday Payroll, specifically for running payroll cycles, inputs, data validation, system troubleshooting, internal audits, and supporting implementations or upgrades.
- A minimum of 3+ years of direct, hands-on experience handling end-to-end in-house payroll (including inputs, validations, corrections, and reconciliations) within a high-growth, product-led, or technology company.
- Proven experience processing complex U.S. multi-state payrolls, with a deep understanding of federal, state, and local tax regulations.
- Advanced proficiency in Microsoft Excel (including pivot tables, data validation, formulas, charts, and large data sets) along with a strong aptitude for mastering new payroll software quickly.
- Familiarity with international payroll processing outside the U.S., particularly in regions like Mexico, Brazil, Europe, or Canada.
Compensation
- Manage end-to-end payroll cycles: Execute daily, weekly, monthly, annual, and ad-hoc payroll tasks to ensure timely processing ahead of strict deadlines, with a primary focus on US payrolls.
Benefits
- Education: A university degree in a relevant field such as Accounting, Business Administration, or Human Resources.
- Find out more about our benefits in our Austin location.
Company info
- More about our mission and what we offer.
- We're looking for a payroll superstar, with a keen eye for accuracy, attention to detail and a desire to share your payroll expertise and knowledge with our Global Payroll Team.
- This exciting role will join a team responsible for the overall global payroll, including process, compliance, audit and reconciliation across multiple countries for Wise.
- Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.
This listing is sourced directly from Wise's careers page and normalized into a canonical job model.