Brandeis University

Brandeis University

Senior Department Coordinator (Counseling & Health Centers)

Brandeis - Waltham Campus, USA · Senior

Sponsorship not specifiedDetected 1 day ago
ComplianceExcelLogisticsHIPAAEHR/EMRLeadershipCommunicationPublic SpeakingMicrosoft Office

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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

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Employer immigration record

from this employer's Department of Labor filings

Files H-1B transfers

5 transfer filings in the last year, covering 5 workers. Median labor-condition decision: 22 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • Are you a proactive administrative professional who thrives in a dynamic, high-impact environment?
  • Do you excel at multi-tasking, managing communications, and serving as the operational heartbeat of a dedicated team?
  • In this dual-impact role, you will be the primary point of contact for students, patients, staff, and campus leadership, ensuring our day-to-day operations, communications, and clinical administrative workflows run smoothly.

Responsibilities

  • Executive Administrative Support: Manage executive calendars for both Center Directors with minimal supervision, order department supplies, and maintain day-to-day office efficiency.
  • Digital Media & Web: Maintain website content to keep information accurate and up to date, while managing vibrant social media channels, newsletters, and email communications.
  • Community Partner Engagement: Serve as a primary point of contact for campus and community outreach requests (including the BCC team), assisting with event planning and attending outreach functions.
  • Collaborative Relationship Building: Act as a warm, welcoming, and knowledgeable front-line resource for visitors, students, and campus partners, fostering strong cross-departmental relationships.
  • Data & Analytics: Compile, track, and maintain revenue and charge data reports to support financial monitoring and operational planning.
  • Executive Presentations: Create clear, polished presentations and operational reports using Microsoft Excel, PowerPoint, and Office suite tools for department leadership.
  • As the Senior Department Coordinator, your work directly supports our clinical teams and front-office staff, ensuring high-quality, compassionate care for our campus community.

Requirements

  • Technical Skills: Proficiency with Microsoft Office (especially Excel and PowerPoint), web content management systems, and social media platforms.

Skills

  • Proficiency with Microsoft Office (especially Excel and PowerPoint), web content management systems, and social media platforms.
  • Experience with Electronic Health Record (EHR) systems is a major plus.
  • Communication & Discretion:
  • Multi-Tasking Excellence:
  • Ability to balance competing priorities across two distinct departments with autonomy, organization, and calm under pressure.
  • Customer-Centric Mindset:
  • A welcoming, empathetic demeanor toward students, clients, patients, and visitors navigating health and wellness services.
  • The hiring range for this position is $24.45/hour - $28/hour
  • How to Apply
  • Pay Range Disclosure
  • Equal Opportunity Statement

Compensation

  • The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting.
  • The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Benefits

  • Strong administrative, operational, or coordinator experience-preferably in higher education, healthcare, or clinical office settings.
  • Customer-Centric Mindset: A welcoming, empathetic demeanor toward students, clients, patients, and visitors navigating health and wellness services.
  • Our University's Counseling and Health Centers are looking for an energetic, detail-oriented Senior Department Coordinator to support both vital departments.
  • The Counseling and Health Centers are essential to student wellness, health, and academic success.
  • Apply today with your resume and a brief cover letter outlining your experience in office operations, communications, or healthcare/counseling administrative support.

Company info

  • What We Are Looking For

Equal opportunity

  • Statement
  • Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").
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This listing is sourced directly from Brandeis University's careers page and normalized into a canonical job model.