trp
Submittal Coordinator (Document Control)
Mississauga, Ontario
Sponsorship not specifiedDetected 6 days ago
CommunicationProblem SolvingOrganizational SkillsMicrosoft OfficeSharePointBIMConstruction Management
About the role
- The Submittal Coordinator is responsible for coordinating, tracking, and managing project submittals across major rail transit infrastructure projects delivered by Trillium Rail Partners (TRP).
- The Submittal Coordinator plays a critical role in supporting multidisciplinary coordination across design, construction, systems, and stakeholder teams to ensure accurate and timely processing of project deliverables..
- Working as part of the Digital Delivery Group's Document Control function within a complex design-build / P3 environment, this role ensures technical submissions are properly reviewed, distributed, tracked, and maintained in accordance with project procedures, contractual requirements, and schedule commitments.
Responsibilities
- Coordinate the preparation, submission, tracking, and close-out of project submittals, including drawings, RFIs, technical documents, Submittal Comment Sheets, and design and construction deliverables.
- Ensure all submittals are compliant with project specifications, contractual requirements, and established document control procedures.
- Maintain accurate logs and workflows for incoming and outgoing submittals within the project's document management system (EDMS) and the Client's approved repository.
- Actively follow up with review teams and third-party partners to finalize reviews and comment sheets, ensuring a timely turnaround.
- Document Control & Tracking
- Manage submittal registers and monitor review cycles, approvals, comments, and resubmissions.
- Ensure proper document numbering, revision control, metadata, and traceability for all submittal documentation.
- Coordinate document distribution to internal teams, subcontractors, consultants, and external stakeholders.
- Design & Construction Interface
- Work closely with design teams, construction teams, systems teams, and subcontractors to support timely submission and review of technical deliverables.
Requirements
- Diploma or degree in Business Administration, Engineering, Construction Management, Information Management, or a related discipline.
- Experience with EDMS platforms such as Autodesk Cloud, Unifier and SharePoint, or similar systems is highly desirable.
- Proficiency with MS Office and document management systems.
- Expert level knowledge of MS Excel.
- Experience in document control, submittal coordination, or project administration within infrastructure, construction, or transit projects.
- Experience in design-build and/or P3 project environments is an asset.
- Strong reporting, organizational skills and attention to detail.
- Ability to manage high volumes of documentation and competing priorities in a fast-paced environment.
- Excellent communication and coordination abilities.
- Strong analytical and problem-solving skills.
- What TRP Can Offer You:
- Competitive Salary
- Medical, dental, and vision insurance
Nice to have
- Familiarity with engineering and construction documentation processes is preferred.
Compensation
- Competitive Salary
Benefits
- Employer Matching Retirement Program
- Life insurance
Company info
- At TRP, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates.
Equal opportunity
- Accommodation is available upon request for applicants throughout the recruitment and selection process.
This listing is sourced directly from trp's careers page and normalized into a canonical job model.