MILLS COLLEGE

Department & Operations Coordinator (Toronto)

Toronto, ON, Canada

Sponsorship not specified$28k-$38kDetected 13 days ago

Project ManagementCRMResearchTime ManagementSharePoint

About the role

Using tools like Asana and SharePoint, they organize digital assets and coordinate marketing campaigns across regional campuses and international markets.
This position requires independently managing projects from start to completion, prioritizing competing tasks, and driving continuous improvement in a fast-paced, multi-region environment.
This is a 12-month position ending in July 2027.

Manage contract workflows and oversee invoice submissions, ensuring accuracy and timely processing
Set up and manage Asana boards to track paid media campaigns, content planning, and external vendor coordination across regional campuses and international markets.
Develop and streamline the regional marketing intake process to improve request intake and workflow efficiency
Research, vet, and coordinate with external vendors across regional campuses and international regions, including photographers, media partners, and designers
Lead the setup and organization of a digital asset management system, including creating internal documentation and supporting the rollout
Reorganize and optimize the SharePoint site structure, collaborating with Marketing Managers to centralize and migrate files.
Support, prepare, and maintain internal marketing documentation for marketing projects, including project documents, guides, media plans, and budget trackers.

Candidate must be a self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail-oriented.
Proactive and resourceful, with the ability to anticipate challenges, identify solutions, and adapt to changes in processes and priorities.
Strong experience with databases and data tools to streamline reporting, budget tracking, and operational processes.
Familiarity with general marketing workflows, CRM systems, and major digital paid media platforms is an asset.
Experience with tools such as SharePoint, Asana, or similar platforms is an asset.
Applicant must be legally entitled to work in Canada for the duration of the appointment or employment without employer sponsorship.
Other duties may be assigned as required.

experience in project and administrative coordination is preferred.
Bachelor's degree required, with 2-4 years of experience in an office environment

$27.58 - $37.92 per hour (CAD)
With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role.
Salary ranges are reviewed regularly and are subject to change.

This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees.
Visit https://hr.northeastern.edu/benefits/ for more information.

Applicant must be legally entitled to work in Canada for the duration of the appointment or employment without employer sponsorship.

This listing is sourced directly from MILLS COLLEGE's careers page and normalized into a canonical job model.