University of Wisconsin - Oshkosh

Executive Support Specialist - Office of the Chancellor - Temporary Position

University of Wisconsin Whitewater · Contract

No sponsorshipDetected 5 days ago

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About the role

This will be a full-time temporary position lasting 6 months.
USTE employees have no expectation of continued employment.
Temporary employees are "at will," meaning an institution can terminate the appointment without notice for any or no reason, provided it is not based on prohibited discrimination.

60% Executive Support to the Chancellor
Manage the Chancellor's calendar, including scheduling appointments, meetings, and events
Provide administrative support for special projects and initiatives within the Office of the Chancellor
20% Office Operations, Event Coordination, and Budget Support
Maintain office records, files, and contact lists
20% University Branding and Communications Administrative Support
Maintain administrative records and documentation necessary to support UBC business operations
Executive Support Specialist - Office of the Chancellor - Temporary Position

Bachelor's degree from an accredited institution and 3 years providing executive-level administrative support OR 5 years providing executive-level administrative support
Knowledge, Skills and Abilities:
Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you have questions regarding this, please contact Human Resources.

Advanced proficiency with Microsoft Office Suite
Expert problem-solver and organized thinker with exceptional attention to detail
Able to process, protect, and exercise discretion in handling confidential information and materials
Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.
Ability to proactively evaluate and anticipate the work flow of projects and activities
Self-starter with the ability to carry out work assignments and follow through on assigned tasks with consistent accuracy and detail
Skilled at providing administrative support to high-level administrators
Ability to exercise confidentiality and discretion in all aspects of the position
Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds
Organized thinker with exceptional attention to detail

Manage and implement university-wide events (e.g. Chancellor's Opening Celebration, Employee Holiday Celebration, State of the University Address, Employee Ice Cream Social)
Serve as the primary administrative contact for UBC personnel transactions, including leave reporting, timesheet approvals, hiring paperwork, onboarding activities, and student employment processes
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System.
Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education.

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin ( https://www.wisconsin.edu ).

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position.

This listing is sourced directly from University of Wisconsin - Oshkosh's careers page and normalized into a canonical job model.