Harmattan AI

Office Manager

Austin, TX

Sponsorship not specifiedDetected 8 days ago

LogisticsCadenceLeadershipAdaptabilityOrganizational Skills

About the role

Office Operations & Facilities Management
Coordinate office moves, workspace planning, and facility improvements as the organization grows.
Serve as the primary point of contact for office logistics and workplace issues.

Establish and maintain office operating procedures and administrative processes.
Manage office supplies, equipment, vendors, and facilities-related requirements.
Own recurring meeting schedules for executive leadership and key business functions.
Develop scalable administrative systems, templates, trackers, and filing structures.
Support onboarding and offboarding activities for U.S.-based employees.
Support planning and logistics for demonstrations, trade shows, customer visits, and company events.
Manage meeting logistics, conference room scheduling, visitor coordination, and hospitality requirements.

5-7 years of experience in office administration, executive support, office management, or business operations.
Experience coordinating calendars, meetings, travel, events, and administrative processes.

Experience in a startup, technology, aerospace, defense, or similarly fast-paced environment preferred.

Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.
Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.
Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems.
Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.
Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges.
We operate in a demanding environment where rigor, ownership, and execution are expected.

This listing is sourced directly from Harmattan AI's careers page and normalized into a canonical job model.