Quintessa Marketing
Executive Operations Coordinator
United States
Sponsorship not specifiedDetected 9 days ago
Project ManagementResearchLeadershipCommunicationProblem SolvingCritical ThinkingTime ManagementAdaptabilityOrganizational Skills
About the role
- The Executive Operations Coordinator is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment where priorities shift quickly.
- Track: Executive commitments Leadership action items Vendor commitments Pending approvals Outstanding decisions Ensure nothing falls through the cracks.
- Cross-Department Coordination Coordinate with department leaders regarding: Deadlines Deliverables Executive requests Meeting preparation Follow-up items Daily Checklist Morning Review Executive Office priorities.
Responsibilities
- Executive initiatives Company-wide projects Cross-department projects Strategic initiatives Research assignments Special projects Maintain project timelines and ensure deadlines are met.
- Building agendas Preparing meeting packets Gathering reports Organizing supporting documentation Confirming attendees Recording action items Follow-Up Management Own the Executive Office follow-up system.
- SOPs Organizational charts Leadership documents Meeting notes Policies Executive files Ensure all documentation remains current.
- Review CEO calendar for support needs.
- Executive Support Prepare presentations.
- Executive folders Shared drives Project tracker Dashboard accuracy Documentation library End of Day Update project dashboard.
Company info
- Job Overview We are seeking a dynamic and highly organized Administrative Coordinator to join our team!
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