Gilead Sciences
Administrative Coordinator
United States - New Jersey - Parsippany
Stay score
odds of building a lasting career here
Sponsors, but it's cap-subject — you still face the weighted lottery (~30% per draw at Level II). Good if you win; have a cap-exempt backup on your list.
Lottery odds assume a STEM candidate.
Personalize to your clock →H-1B wage level
the lottery is wage-weighted — each level is one more entry
The bottom of this range ($99,705) is below the Level I prevailing wage of $102,336. An H-1B cannot be filed below the prevailing wage, so an offer at the floor of this band could not be sponsored as posted.
DOL prevailing wage, 2026-27 wage year · Administrative Services Managers (11-3012) · New York-Newark-Jersey City, NY-NJ. Wage level is derived by USCIS from the offered wage, occupation and worksite; the occupation shown is inferred from the job title.
Employer immigration record
from this employer's Department of Labor filings
Green-card follow-through: 71%
Files H-1B transfers
Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.
Community outcomes
No reports yet — be the first to help the next applicant.
About the role
- At Gilead our pursuit of a healthier world for all people has yielded a cure for hepatitis C, revolutionary improvements in HIV treatment and prevention as well as advancements in therapies for viral and inflammatory diseases and certain cancers.
- We set and achieve bold ambitions in our fight against the world's most devastating diseases, united in our commitment to confronting the largest public health challenges of our day and improving the lives of patients for generations to come.
- Plans and coordinates domestic and international business travel for the manager, including air, hotel, ground transportation, and other logistics through approved company channels.
Responsibilities
- Provides high-level administrative and coordination support to an individual manager and to the Regulatory, Safety, and Quality teams based in Parsippany, NJ.
- Provides administrative and clerical support to the manager and to the Regulatory, Safety, and Quality teams in Parsippany, partnering across functions and with internal and external stakeholders as needed.
- Join Gilead and help create possible, together.
Requirements
- Prioritizes workload across multiple projects and timelines, identifies required resources, follows through on commitments, and keeps broader department goals and objectives in view when coordinating work.
- Supports facilities space planning, office setup, and other operational needs as required.
- Excellent verbal, written, interpersonal, organizational, proofreading, and editing skills, including the ability to handle technical and confidential information with discretion.
- Working knowledge of SAP Ariba Procurement or a comparable purchasing system, including purchase requisitions, purchase orders, supplier coordination, receiving, and invoice follow-up.
- Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
- ability to learn and use additional administrative, procurement, travel, and expense systems.
Nice to have
- High school diploma or equivalent required
Skills
- Knowledge, skills, and abilities
Compensation
- $99,705.00 - $129,030.00.
- Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location.
- These considerations mean actual compensation will vary.
- This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
Benefits
- include company-sponsored medical, dental, vision, and life insurance plans*.
- Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
- We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
Company info
- At Gilead, we're creating a healthier world for all people.
- Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.
- As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations.
- Ensures arrangements are made in accordance with current company travel, expense, security, and country-specific policies.
- Coordinates international events and group travel in alignment with applicable country guidance, travel and security requirements, local regulations, business conduct requirements, and company approval processes.
- Knowledge and understanding of administrative and office policies and procedures, with a demonstrated commitment to following company policies, approval requirements, and applicable local guidance.
Visa & Work Authorization
- For international travel, proactively identifies and helps coordinate applicable passport and visa needs, country-specific guidance, travel risk reviews, required approvals, security considerations, and IT equipment requirements.
This listing is sourced directly from Gilead Sciences's careers page and normalized into a canonical job model.