uja

Executive Assistant, Philanthropic Leadership Group

North York, Ontario · Contract

Sponsorship not specified$65k-$75kDetected 20 days ago

AccessibilityProject ManagementSalesforceCRMLogisticsUnityResearchLeadershipCommunicationPublic SpeakingMicrosoft Office

About the role

Together with our philanthropic, volunteer and professional leadership, we're changing lives.
As one of North America's leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world.
The successful candidate will bring exceptional judgment, professionalism, discretion, emotional intelligence, and organizational excellence.

Manage the SVP's complex calendar, scheduling, travel arrangements, meeting coordination, and follow-up activities.
Provide high-level executive and administrative support within a fast-paced and evolving environment.
Coordinate and support donor meetings, stewardship activities, volunteer engagement, and executive-level interactions.
Draft, edit, proofread, and manage executive correspondence, presentations, reports, donor communications, briefing notes, and meeting materials.
Support departmental operations, project coordination, reporting, and cross-functional initiatives.
Build strong collaborative relationships across departments and work closely with executive support professionals throughout the organization.
Anticipate needs, proactively identify priorities, and support the efficient operation of the SVP's office.
Demonstrated ability to independently manage competing priorities, exercise sound judgment, and anticipate executive needs.
Ability to maintain professionalism, diplomacy, and composure within a high-profile and confidential environment.
In addition to a rich time-off policy, UJA's offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).

Minimum 5-7 years of experience providing direct executive-level support to senior organizational leaders in a fast-paced, high-volume environment.
Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.

$65,000-75,000 annually, based on experience.
Engagement and connection are key to supporting the best employee experience and we want to ensure that this puts balance and well-being at the forefront of our approach to ways of working.
In addition to a rich time-off policy, UJA's offices are closed on all Jewish holy days (yom tov) and we support early office closures to observe the Jewish Sabbath (Shabbat).
Qualified applicants are invited to submit a cover letter and resume.
Only those applicants invited for interview will be contacted.
Please be advised that all offers of employment are contingent upon the successful completion of professional references and background checks including Social Media Account(s) and a Police Records Check/Vulnerable Sector Screening.

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values.

UJA Federation supports a diverse candidate and employment experience.
We are proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto.
We are an equal opportunity employer and welcome applicants from all communities.
We encourage you to follow us to get regular updates on open roles.
We are committed to creating an inclusive and accessible workplace and believe this is essential to ensure that every member of our team can thrive.
We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.

This listing is sourced directly from uja's careers page and normalized into a canonical job model.