Foundation for Advanced Education in the Sciences, Inc.

Foundation for Advanced Education in the Sciences, Inc.

Executive Assistant to the CEO

Bethesda, MD · Exec

Sponsorship not specified$80k-$90kDetected 9 days ago
Project ManagementBusiness DevelopmentAccountingExcelLogisticsResearchCommunicationCollaborationProblem SolvingPublic SpeakingMicrosoft Office

About the role

  • The Executive Assistant (EA) to the CEO/Executive Director (CEO) will play a crucial role in ensuring the smooth operation of the executive office.
  • The EA will also serve as a backup for various administrative tasks working closely with the Director of Administration.

Responsibilities

  • Executive and Administrative Support: Proactively manage the CEO's calendar, make travel arrangements, handle reservations, and organize internal and external meetings, special events, and all-staff gatherings.
  • Provide comprehensive support to the Board of Directors, including maintaining calendars, arranging meeting logistics, managing contact lists, and handling Board packets and documents.
  • Manage projects as assigned by the CEO and assist other department Directors with project oversight as needed Draft, review, and proof-read correspondence, presentations, reports, and other communications to internal and external stakeholders.
  • Create internal newsletters and weekly update emails in collaboration with department heads.
  • Fundraising and Business Development Support: Assist the CEO in fundraising and business development by coordinating and preparing materials for donor and partner meetings, calls, and site visits.
  • Collaboratively manage donor proposal processes with the CEO, including tracking timelines, ensuring appropriate review, and maintaining fundraising records and policies.
  • Prepare, track, and manage gift agreements, and provide tax acknowledgment and thank you correspondence to donors.
  • Support outreach needs to external partners.

Requirements

  • Ability to handle confidential information with discretion and utilize appropriate independent judgment.

Compensation

  • $80k-$90k
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This listing is sourced directly from Foundation for Advanced Education in the Sciences, Inc.'s careers page and normalized into a canonical job model.