HeyGen
Community Events Marketing
San Francisco · Part-time
Sponsorship not specified$25k-$35kDetected 5 days ago
Project ManagementContent MarketingLogisticsCommunicationCollaborationMentoringOrganizational Skills
About the role
- We're looking for a reliable, hands-on events expert to help run these events end-to-end, from planning through teardown, with a focus on detailed and smooth project coordination, travel, day-of logistics, and a great attendee experience.
Responsibilities
- Own the event project and event campaign plan from kickoff to wrap - build and maintain timelines, task lists, draft email copy, send out invites, create graphic and marketing material requests and owners (DRIs) in Asana
- Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event
- capture learnings and maintain reusable checklists/templates for future events
- Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events
- Manage attendee check-in via scanning app
- Coordinate vendor staffing, training, technical set up, track time-slot sign-ups across multiple stations when hosting avatar filming activations, manage the lines, keep stations moving
- Hand out flyers and props, support photographer/testimonial capture
- Support networking sessions and brief exec intros (mic/monitor setup)
- Great relationship-building capabilities
Requirements
- Requirement: interest in or familiarity with AI / creator tools and ability to use AI to streamline workstreams where possible
- Comfort with ambiguity and startup pace
Nice to have
- Over the last decade, visual content has become the preferred method of information creation, consumption, and retention.
- Learn more at www.heygen.com.
- Set up check-in tooling (e.g., Luma app) and any booking sheets for filming stations
- Set up banners, QR codes, iPad stands, monitors (LiveAvatar), and filming station backdrops
- Arrange coffee cart, swag tables, flyers, and station signage orders and making sure they arrive to venue
- Provision premium credits and help attendees set up HeyGen accounts
- Triage attendee inquiries and route them to the right person (ambassador, enterprise, partnership, etc.)
- Be a friendly, knowledgeable presence answer product questions and help attendees get the most out of the event
Compensation
- Compensation: $25-$35/hr
Benefits
- Flexible work environment with a team that values ambition, clarity, and curiosity
- Event Coverage
This listing is sourced directly from HeyGen's careers page and normalized into a canonical job model.